Real Estate Development Coordinator

Schaffer; Plano (TX); On-site; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid time off

Job summary

A leading development firm in Plano, TX, is seeking an experienced Administrative & Project Coordinator to support real estate and development operations. The ideal candidate must have 3+ years in similar roles, strong organizational and multitasking skills, and proficiency in Microsoft Office. This full-time position offers a competitive salary, medical and vision insurance, 401(k), and opportunities for career growth.

Qualifications

• 3+ years of experience in administration, project coordination, or property management within construction or development.
• Excellent written and verbal communication skills.
• Dependable, professional, and able to maintain confidentiality.

Responsibilities

• Assist with project planning, scheduling, and tracking deliverables.
• Track leases, property taxes, insurance certificates, and compliance requirements.
• Prepare reports, presentations, and project binders for management.
• Process vendor invoices, track payments, and maintain billing logs.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in Microsoft Office Suite

Project management software

Job description

Administrative & Project Coordinator

Position Type: Full-Time

About the Role: We are seeking a highly organized and detail-oriented Administrative & Project Coordinator to support our real estate and development operations. This role provides critical administrative, project management, and property management support to ensure our projects run smoothly from concept through completion. The ideal candidate is proactive, dependable, and comfortable managing multiple priorities in a fast-paced office environment.

Key Responsibilities:

Project Coordination

• Assist with project planning, scheduling, and tracking deliverables.
• Maintain project documentation, submittal logs, and progress reports.
• Coordinate with consultants, engineers, contractors, and vendors to support project milestones.
• Help track permits, due-diligence items, and jurisdictional submittals.
• Monitor project timelines and communicate updates to management and field teams.

Property Management Support

• Track leases, property taxes, insurance certificates, and compliance requirements.

Administrative Support

• Prepare reports, presentations, and project binders for management.
• Maintain organized digital filing systems and company documents.
• Support leadership with daily administrative and operational tasks.

Billing & Financial Coordination

• Process vendor invoices, track payments, and maintain billing logs.
• Assist with expense reporting and reconcile project budgets.
• Coordinate with accounting to ensure timely and accurate financial tracking.

Qualifications:

• 3+ years of experience in administration, project coordination, or property management within construction or development.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency with Microsoft Office Suite and project management software.
• Familiarity with construction processes, permitting, and real estate documents preferred.
• Excellent written and verbal communication skills.
• Dependable, professional, and able to maintain confidentiality.
• Competitive salary based on experience.
• Full-time, in-office position in Plano, TX.
• Paid time off and opportunities for career growth in a dynamic development environment.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Sales and Management

Industries

Construction and Real Estate

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance