Project Coordinator - EV Infrastructure & Building Decarbonization

MASSACHUSETTS MARITIME ACADEMY; Massachusetts; Hybrid; USD 65,000 - 90,000; Full time

Job summary

BT2 Energy is seeking a Project Coordinator to support the delivery of EV charging infrastructure and building decarbonization projects. You will collaborate with Project Managers and leadership to drive projects from feasibility through energization and closeout.

The role focuses on documentation, timelines, compliance, and clear communication with utilities, engineering partners, municipalities, and subcontractors. Strong organizational skills and proactive problem-solving are essential.

Qualifications

• Associate’s degree or equivalent in a related field; Bachelor’s degree welcome but not required.
• 2–5 years of experience in project coordination, construction administration, infrastructure delivery, or energy-related programs (or equivalent).
• Hands-on experience with project documentation, scheduling, and cross-functional coordination.

Responsibilities

• Coordinate EV charging and electrification projects from site feasibility through installation and commissioning.
• Track project milestones including site assessments, design development, permitting, procurement, construction, and energization.
• Maintain project schedules, task lists, and status updates using project management tools.
• Assist with utility applications for new electrical service or service upgrades and coordinate with utility representatives.
• Prepare and submit permit applications and track inspections and close-out documentation.
• Support incentive programs and grant applications, tracking milestones and documentation.
• Coordinate with engineers, electricians, vendors, and subcontractors on scheduling and communications.
• Facilitate subcontractor documentation and contract administration, including COIs, licenses, and credentials.
• Maintain organized project files and prepare internal status reports and reimbursement documentation.

Skills

Organizational skills

Communication

MS Office

Project management tools

Education

Associate’s degree or equivalent

Bachelor’s degree welcome but not required

Tools

Monday.com

Asana

Smartsheet

Job description

BT2 Energy

Posted : 7/21/26

Location : MA, possibly hybrid-remote from local area

Position Summary

We are looking for a Project Coordinator to support the delivery of electric vehicle (EV) infrastructure and building decarbonization projects. In this role, you’ll work closely with Project Managers and internal leadership to keep projects moving smoothly from early feasibility through installation, energization, and closeout.

You’ll be a central point of coordination between internal teams, utilities, engineering partners, municipalities, subcontractors, vendors, and site hosts. The role is heavily documentation‑and process‑oriented, with a strong emphasis on timelines, compliance, and clear communication.

If your peers or colleagues describe you as organized, detail‑oriented, proactive, and someone who “never lets things fall through the cracks,” we want to hear from you.

What We Do

We develop and deliver EV charging infrastructure and electrification solutions that support cleaner transportation and lower‑carbon buildings. Our work helps organizations navigate the complexity of planning, permitting, utility coordination, incentives, and construction so that climate‑friendly projects become reality.

We collaborate with utilities, municipalities, contractors, and site hosts to reduce emissions, modernize infrastructure, and accelerate the transition to a more sustainable energy system.

Essential Functions & Core Responsibilities

PROJECT COORDINATION & DELIVERY

• Support Project Managers in coordinating EV charging and electrification projects from site feasibility through installation and commissioning.
• Track project milestones including site assessments, design development, permitting, procurement, construction, and energization.
• Maintain project schedules, task lists, and status updates using project management tools.

UTILITY COORDINATION

• Assist with submitting and tracking utility applications for new electrical service or service upgrades.
• Coordinate with utility representatives (e.g., investor‑owned utilities, municipal utilities) regarding load studies, service designs, and infrastructure upgrades.
• Track utility timelines and dependencies that may impact project schedules.

PERMITTING & REGULATORY COMPLIANCE

• Assist with preparing and submitting permit applications for EV charging and electrification projects.
• Coordinate with local building departments, inspectors, and municipalities regarding permitting requirements and inspections.
• Track permit approvals, inspection schedules, and close‑out documentation.

INCENTIVE PROGRAMS & GRANT SUPPORT

• Assist with preparing and submitting applications for EV charging and energy efficiency incentive programs and grants.
• Track application milestones, documentation requirements, and submission deadlines.
• Support post‑installation reporting and reimbursement documentation.

VENDOR & SUBCONTRACTOR COORDINATION

• Coordinate scheduling and communication with engineering partners, electricians, equipment vendors, and subcontractors.
• Track equipment lead times, deliveries, and installation schedules.

SUBCONTRACTOR DOCUMENTATION & CONTRACT ADMINISTRATION

• Facilitate the distribution, review, and execution of subcontractor agreements and related documentation on behalf of project managers and leadership.
• Track subcontractor compliance documentation including Certificates of Insurance (COIs), W‑9s, licenses, and credentials.
• Support coordination with internal leadership and external legal counsel on contract documentation needs, as required.

DOCUMENTATION & REPORTING

• Maintain organized project files including contracts, site plans, engineering drawings, permits, and approvals.
• Prepare internal project status reports and progress summaries.
• Track invoices and documentation required for incentive reimbursements.

SITE ASSESSMENTS & FIELD COORDINATION

• Assist with scheduling and coordinating site assessments with engineering teams and contractors.
• Coordinate site access for electrical rooms, parking areas, and other project areas.

PROCESS IMPROVEMENT

• Support development of standardized project templates, workflows, and tracking tools.
• Identify opportunities to improve coordination, documentation, and reporting processes.
• Assist with implementing best practices, standard operating procedures, and project management systems.

Location: Remote-first. Most team members work from home‑based offices. We also have access to a coworking space at Roxbury Community College for in‑person collaboration. The majority of work performed in this role will be conducted within Massachusetts due to deployment, regulatory, and licensing requirements. This role may involve occasional travel for site visits, customer meetings, events, or conferences, primarily within the Northeastern United States. These events may occasionally fall outside of typical business hours. Travel expectations will be discussed in advance, and reasonable accommodations will be made where possible. Core collaboration hours are aligned with the Eastern Time Zone.

Qualifications:

Education

Associate’s degree in a related field or equivalent combination of education and relevant experience. Bachelor’s degree welcome but not required. We value hands‑on experience, transferable skills, and lived experience as much as formal education.

Required Experience

Approximately 2–5 years of experience in project coordination, construction administration, infrastructure delivery, or energy‑related programs (or equivalent experience). Recent graduates with internship or cooperative learning experience are encouraged to apply, as are career changers and seasoned professionals.

Necessary Skills & Abilities

• Strong organizational skills, with the ability to manage multiple priorities and deadlines while maintaining excellent attention to detail.
• Clear written and verbal communication skills across technical and non‑technical stakeholders.
• Comfort working with project schedules, documentation systems, and tracking tools.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Experience with project management platforms (e.g., Monday.com, Asana, Smartsheet, or similar).

Nice to have (But not required)

• Experience with EV charging infrastructure or building electrification projects.
• Familiarity with utility coordination and EV or energy incentive programs.
• Experience working with municipalities, utilities, or public‑sector clients.
• Basic understanding of electrical infrastructure concepts (service upgrades, panels, load capacity).

Supervisory Responsibilities

This position has no direct supervisory responsibilities.

You’ll operate with high accountability and autonomy while collaborating closely with Project Managers and leadership.

Ideal Team Members Demonstrate:

• High organization and follow‑through
• Strong accountability and reliability
• Clear, professional communication
• Comfort working across multiple stakeholders with clear priorities, timelines, and support from project managers and leadership
• Attention to detail and documentation quality
• Curiosity and willingness to learn
• Interest in climate, transportation electrification, and sustainability

YES, THAT MEANS YOU!

We know that talented candidates, especially those from underrepresented backgrounds may hesitate to apply if they don’t meet EVERY. SINGLE. QUALIFICATION. If the prospect of working with us excites you and you believe you can learn, grow, and contribute meaningfully, we encourage you to apply.

We are an equal opportunity employer and are committed to building a diverse, inclusive team. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected characteristic.

We are committed to providing reasonable accommodations throughout the hiring process and in the workplace. If you require an accommodation to apply for or perform this role, please let us know at [e-mail] .