Project Coordinator

Flatiron Energy; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Flatiron Energy, located in New York, is seeking a Project Coordinator to support the development of grid-scale energy storage projects. This role involves coordinating project activities, managing documentation, and ensuring compliance with regulatory standards.

The ideal candidate will have a Bachelor's degree in a related field and 2-4 years of experience in energy infrastructure. Strong communication and project management skills are essential for success in this dynamic and fast-paced environment.

Qualifications

• 2 to 4 years of experience in construction and delivery of energy infrastructure.
• Understanding of electrical systems, equipment, and regulatory requirements.
• Experience coordinating contractors on large infrastructure projects.

Responsibilities

• Coordinate project management activities across various phases.
• Track and manage project documentation and ensure compliance.
• Support communication between internal teams and external stakeholders.

Skills

Project management methodologies and best practices

Attention to detail

Problem-solving skills

Microsoft Project

Verbal and written communication

Ability to adapt to changing priorities

Education

Bachelor’s degree in construction management, engineering, or related field

Tools

Microsoft Project

Project management software

Job description

Flatiron Energy, a Hull Street Energy portfolio company, is developing and building grid scale standalone energy storage assets that integrate renewable energy onto the grid, replace fossil fuel plants, and increase grid reliability. Founded by a team of energy storage experts, Flatiron has demonstrated a track record of developing critical infrastructure needed to achieve our reliability and energy climate goals. The leadership team has deep experience in developing constructing and owning and operating energy storage assets in wholesale markets.

Flatiron Energy is a high growth company with a dynamic, fast-paced, challenging, creative, fun, start-up culture. The right candidate will be excited to help build the company from the ground up, recognizing the challenges and opportunities for growth inherent in such a role. The Flatiron team is passionate about fighting climate change while ensuring their projects have an equitable impact on surrounding communities. Flatiron is only looking for candidates who resonate with our mission.

The Project Coordinator will play an integral role in achieving COD of our projects. The right candidate will be willing to roll their sleeves up to tackle multiple problems, collaborate with others, while supporting projects from the development and engineering phases, through the construction phase, through to the commissioning phase to ensure that safety, quality, schedule, and cost objectives are achieved. Coordinating the planning, execution, and delivery of grid-scale standalone energy storage projects in target markets. Responsible for supporting the Flatiron operations function as well as coordination with other Flatiron functions and a multitude of subcontractors and consultants.

Key Responsibilities

• Coordinate project management activities across engineering, procurement, construction, and commissioning phases and interfacing with development and finance.
• Support the maintenance of project schedules, budgets, and documentation using project management software.
• Own and organize project meetings, determine agenda topics, and distribute, track and close action items.
• Track project milestones, deliverables, and critical path activities.
• Support communication between internal teams, contractors, utilities, and external stakeholders.

Documentation & Compliance

• Track and manage project documentation including contracts, permits, interconnection agreements, and technical specifications.
• Ensure compliance with regulatory requirements, safety standards, and company policies.
• Maintain project records and technical documents in accordance with file structures and decision‑making history.
• Prepare status reports, presentations, and dashboards for management and stakeholders.
• Track and manage project change orders and contract amendments.
• Support procurement activities including RFP/RFQ processes and vendor evaluations.
• Support coordination with equipment suppliers and contractors on delivery schedules and site logistics.
• Track equipment specifications, certifications, and warranty information.
• Assist with contract administration and invoice processing.

Site Development Support

• Support site visits, inspections, and construction activities.
• Track construction progress and maintain photo documentation.
• Support building permitting processes and stakeholder engagement activities for construction and operations.
• Assist with environmental and safety compliance monitoring.
• Manage and track project ITC compliance, including but not limited to Prevailing Wage & Apprenticeship and Domestic Content requirements.
• Manage and track project agreement compliance, including but not limited to Host Community Agreements, project permits, and other community agreements.

Key Qualifications

• Bachelor’s degree in construction management, construction, engineering, or a related field from an accredited university or college.
• (2) to (4) years of experience related to the construction and delivery of energy infrastructure, ideally focused on battery energy storage and/or high voltage substations.
• Preference for experience coordinating contractors on large infrastructure projects including experience integrating low/medium/high voltage systems, protection & SCADA, civil, structural, mechanical, architectural, and fire protection consultants.
• Preference for experience developing, executing, and managing construction deliverables including schedules, budgets, QA/QC procedures, safety reports, and other reporting requirements.
• Preference for knowledge of relevant industry codes and standards (e.g., IEEE, NFPA, ANSI, UL, etc.).
• Preference for strong understanding of electrical systems, equipment, and regulatory requirements.
• Understanding of project management methodologies and best practices.
• Proficiency with Microsoft Project and other project management software and tools.
• Superior verbal and written communication with a high-level of attention to detail, along with strong problem‑solving skills, resourcefulness, and creativity.
• Ability to adapt to changing priorities, work scopes, and deadlines in a fast pace and dynamic environment.
• Ability to support multiple projects and tasks simultaneously.
• Excellent communication, organizational, and interpersonal skills.

As set forth in Flatiron Energy’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.