Project Coordinator

Salas O’Brien, Inc.; Merritt Island, Northern (FL, KY); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Performance-based bonuses

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Wellness programs

Job summary

Salas O’Brien is seeking a Project Coordinator to support project management tasks on diverse engineering and professional services projects. The role covers coordinating with clients and subcontractors, arranging site visits, and preparing reports to ensure deadlines are met.

The position focuses on on-site administration, document control, and effective communication with PMs, Engineers, and Business Office, with location flexibility between Merritt Island, FL and Bethesda, MD.

Qualifications

• Bachelor’s degree in business administration, management, or a related field.
• Project management certifications: CAPM, PMP or similar.
• Working knowledge of project management software.
• Proficiency with Microsoft Office.
• Excellent interpersonal skills.

Responsibilities

• Administrative: Initiate project start-up, draft schedules and budgets, and create project files.
• Client Contact: respond to emails/phone, coordinate travel/meeting dates, organize project data.
• Project Meetings: coordinate meeting dates, organize venues, prepare handouts, take minutes.
• Project Tracking: monitor deliverable due dates, coordinate with engineers and stakeholders.

Skills

Interpersonal skills

Communication

Organizational skills

Budget coordination

Education

Bachelor’s degree in business administration or related field

CAPM or PMP certification

Tools

Microsoft Office

Project management software

Job description

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Job Summary:

Project Coordinators assist with project management duties. They oversee and perform project administrative functions including coordinating with clients and subcontractors, making appointments, ordering supplies, going on site visits, and preparing reports. Project Administrators are responsible for notifying Project Managers (PMs), Resource Managers, and Business Office of any potential problems and maintaining clear lines of communication.

Project Coordinator responsibilities include:

Administrative:

• Initiate project start-up (prepare draft project schedules, budgets, and project file creation).
• Coordinate with the PM to update and monitor project budgets as needed.
• Write and prepare Division 1 specifications within SpecsIntact, compile other divisions specifications, run error reports, and follow up on final edits to resolve errors.
• Receive, compile, and track deliverables (data manuals, specifications, reports, drawings, etc.). Follow-up with engineers for missing items.
• Prepare reports for PE signatures and send to client.
• Assist PMs with Engineering Services During Construction (ESDCs) and prepare submittals for review and signature.
• Perform project closeout functions.

Client Contact:

• Respond to email/phone communication.
• Coordinate travel/meeting dates with client.
• Request and organize project data and files.
• Track and follow-up on action items.

Project Meetings:

• Coordinate meeting dates/times with stakeholders.
• Organize venues – send out invites.
• Prepare meeting handouts/sign-in sheets.
• Take meeting minutes and send to PM and/or stakeholders.
• Follow-up on any action items from the meeting.

Project Tracking:

• Track deliverable due dates for design projects, and submittal due dates for ESDCs. Coordinate with engineers to ensure deadlines are met.
• Coordinate with PM and Business Office to set up charge codes and request staff access and/or removal.

Skills/abilities:

• Bachelor’s degree in business administration, management, or a related field –
• Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar.
• Working knowledge of project management software.
• Proficiency with Microsoft Office
• Excellent interpersonal skills

The expected base salary range for this role in Merritt Island is $40,000 - $55,000USD per year and in Bethesda is $50,000-$65,000. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible forperformance-based bonuses and a comprehensiveU.S. basedbenefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources

For more information, visit our full benefits overview here .

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Qualifications

Education

Required

Bachelors or better in Business Administration or related field.

Licenses & Certifications

Preferred

Project Management Pro

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.