Project Coordinator & Data Detective (ERP/Budgeting)

ArtiFlex Manufacturing; Grand Rapids (MI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health and welfare plans

401k with company matching

Paid time off

Annual bonus

Tuition reimbursement

Safety shoe program

Career development

Job summary

ArtiFlex Manufacturing in Grand Rapids, MI, is seeking a Project Administrator to keep projects moving by managing job data, budgets, invoicing, and customer orders.

You will support Project Managers and internal teams, dig into data to identify issues, and coordinate information across departments to ensure accurate reports and smooth project delivery.

If you are highly organized, detail-focused, and proactive about solving problems, this role could be a great fit.

Qualifications

• 3+ years of experience in project coordination, operations support, or manufacturing administration.
• Strong Excel skills and experience working in an ERP system.
• Experience supporting budget tracking, invoicing, or financial reporting.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities with conflicting schedules and respond to requests from multiple teams.
• Experience in tooling, die, stamping, or manufacturing environments is helpful but not required.

Responsibilities

• Enter and maintain job information including job numbers, sub-jobs, purchase orders, revenue, payment terms, and ECNs.
• Create and update job sheets: calculate and track job costs.
• Enter task codes, labor hours, and material budgets.
• Maintain accurate sales reporting for awarded jobs including production, die services, ECNs, and ITS.
• Maintain organized job documentation including quotes, purchase orders, budgets, and project files.
• Track milestone payments and enter invoices into ERP system.
• Upload and distribute invoices to customer portals.
• Maintain invoice projection spreadsheets and assist with A/R communication.
• Update customer contact information and assist with credit applications.
• Enter and adjust customer orders and releases in the system.
• Set up new customers and part information.
• Coordinate delivery updates and order changes between customers and internal teams.
• Maintain shipment tracking and support weekly reporting.
• Prepare monthly reports including sales, ECNs, invoicing summaries, booked orders, and projections.
• Run job close reports and maintain documentation.
• Maintain sales quote folders and job files.
• Provide general administrative and organizational support for the team.

Skills

Project coordination

Excel

ERP system

Budget tracking

Invoicing

Attention to detail

Time management

Manufacturing environment

Job description

ArtiFlex Manufacturing in Grand Rapids, MI, is seeking a Project Administrator to keep projects moving by managing job data, budgets, invoicing, and customer orders.

You will support Project Managers and internal teams, dig into data to identify issues, and coordinate information across departments to ensure accurate reports and smooth project delivery.

If you are highly organized, detail-focused, and proactive about solving problems, this role could be a great fit.