Project Coordinator - Grand Rapids MI

appliedinnovation; Grand Rapids (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Paid holidays, PTO, plus 1 personal

Comprehensive benefits package (health

401(k) plan with company match

Onsite fitness center

Career growth opportunities

Job summary

Applied Innovation is seeking a detail-oriented Project Coordinator to join our Grand Rapids team. This full-time, onsite role supports large office deployments and internal projects at 3223 Kraft Ave, Monday–Friday, 8:00 AM–5:00 PM.

You will collaborate with the PMO, define scope, coordinate with vendors, and manage timelines using Teamwork Projects. Strong Excel, customer service, and communication skills are essential for success.

Qualifications

• High School Diploma required.
• Valid Driver’s License with a clean driving record.
• PM certification preferred (PMP, CAPM).

Responsibilities

• Collaborate with the Operations PMO Manager to understand project objectives and stakeholder roles.
• Define project scope, requirements, and deliverables with stakeholders.
• Coordinate large-scale deployments and onboarding per customer requirements.
• Align internal teams, partners, and vendors for project execution.
• Monitor project scope and deliverables within agreed parameters.
• Utilize Teamwork Projects to track progress and maintain documentation.
• Understand client logistics, networking, and training preferences.
• Assign tasks with clear timelines and milestones.
• Perform other duties as assigned.

Skills

Excel

PM basics

Customer service

Written communication

Planning

Multitasking

Problem solving

Adaptability

Values alignment

Education

High School Diploma

Driver's license

PM certification (PMP/CAPM)

Tools

Teamwork Projects

Job description

Applied Innovation is seeking a detail-oriented, self-directed, and highly organized Project Coordinator to join our team in Grand Rapids. This role partners closely with internal teams and external stakeholders to manage assigned projects and ensure exceptional client experience during large office solutions product deployments and internal projects. This is a full-time, onsite position located at 3223 Kraft Ave, Grand Rapids, MI, with standard hours of Monday through Friday, 8:00 AM–5:00 PM.

Duties and Responsibilities

• Collaborate with the Operations PMO Manager to understand the objectives of assigned projects and the roles and responsibilities of all project stakeholders.
• Ensure project goals, scope, and requirements are clearly defined, documented, and agreed upon by all relevant stakeholders.
• Coordinate large-scale deployments and onboarding initiatives in accordance with customer requirements, contracts, and bid specifications.
• Align internal teams, third-party partners, and vendors to ensure seamless and effective project execution.
• Monitor project scope to ensure all deliverables are completed within agreed-upon parameters.
• Utilize Teamwork Projects software to coordinate activities, track progress, and maintain accurate project documentation and data repositories.
• Partner closely with internal teams and clients to understand preferences and requirements related to logistics, networking, and training.
• Assign and manage tasks across stakeholders, providing clear expectations regarding responsibilities, timelines, milestones, and deliverables.
• Other duties as assigned.

Minimum Qualifications

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Proven proficiency in Microsoft Office, including advanced Excel skills for database structuring.
• Basic knowledge of project management principles, tools, and techniques.
• Willingness to learn networking functions related to office solutions equipment.
• Exceptional customer service skills with strong attention to detail.
• Strong written communication and planning abilities.
• Ability to multitask, problem-solve, and adapt quickly to changing project requirements.
• Understanding and alignment with the organization’s core values.

Education/License/Experience Requirements

• High School Diploma required.
• Valid Driver’s License with a clean driving record (no DUIs in the past 5 years).
• Project Management certification (PMP, CAPM, or equivalent), preferred.

What We Offer

• Competitive pay
• Paid holidays, PTO, plus 1 personal holiday
• Comprehensive benefits package, including medical, dental, and life insurance, as well as short-term disability coverage
• 401(k) plan with company match
• Access to our onsite fitness center in Grand Rapids
• Opportunities for career growth and advancement within a growing, family-owned business