Project Coordinator – Data Analytics Center (Hybrid)

Child Mind Institute, Inc.; New York (NY); Hybrid; USD 62,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Paid parental leave

Dependent care

Flexible work schedules

Discounted tickets and entertainment

Job summary

Child Mind Institute in New York, NY, is seeking a Project Coordinator to support the DAIR Center's operational needs, coordinating administrative, research, and communications tasks for the team. Working closely with DAIR leadership, this role is responsible for supporting team workflows, maintaining documentation and tracking systems, and ensuring efficient execution of day-to-day operations.

This is an exempt, full-time, hybrid position requiring a minimum of four days per week in the NYC

Qualifications

• Bachelor's degree required.
• 2-4 years of professional experience in operations, administration, program coordination, or a related field.
• Strong organizational skills and demonstrated ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience working collaboratively across teams and coordinating administrative or operational processes.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Strong organizational skills, attention to detail, and commitment to follow-through.
• Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges.
• Ability to handle sensitive and confidential information with discretion.
• Curiosity about how organizations operate and a strong interest in developing expertise in nonprofit operations, program management, and organizational effectiveness.
• Ability to build effective relationships with colleagues, vendors, and stakeholders across the organization.
• Demonstrated ability to coordinate multiple projects and priorities simultaneously while working effectively across departments and stakeholders.

Responsibilities

• Coordinate operational processes for the DAIR Center, ensuring activities, requests, approvals, documentation, and follow-up actions are completed accurately and on schedule.
• Support DAIR leadership and organizational initiatives through calendar management, meeting coordination, documentation, action item tracking, implementation support, and process improvement efforts; identifying opportunities to streamline workflows and enhance team efficiency.
• Support research administration activities by coordinating publication, conference, and grant submission processes and helping ensure deadlines and logistical requirements are completed accurately and on time.
• Assist with administrative and financial operations, including purchase orders, invoice routing, reimbursement requests, and event logistics.
• Maintain knowledge management resources and team documentation, including operating procedures, meeting notes, decision logs, shared resources, team updates, and other materials that promote organizational effectiveness and continuity.
• Grow the DAIR Center's communications presence, including internal content, social media activities, dissemination of team accomplishments, and initiatives that strengthen engagement within the DAIR Center.
• Perform additional job-related duties as assigned.

Skills

Strong organizational skills

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Communication skills

Independent work

Judgment

Multitasking

Discretion

Relationship building

Education

Bachelor's degree

Job description

Child Mind Institute in New York, NY, is seeking a Project Coordinator to support the DAIR Center's operational needs, coordinating administrative, research, and communications tasks for the team. Working closely with DAIR leadership, this role is responsible for supporting team workflows, maintaining documentation and tracking systems, and ensuring efficient execution of day-to-day operations.

This is an exempt, full-time, hybrid position requiring a minimum of four days per week in the NYC