Project Coordinator - DAIR

Stone Alliance Group Career Page; New York (NY); Hybrid; USD 62,000 - 76,000; Full time

Benefits offered by this job

medical insurance

401(k)

paid parental leave

dependent care

flexible work schedules

discounted tickets and entertainment

Job summary

The DAIR Center at our mission-driven client seeks a Project Coordinator to manage administrative, research, and communications tasks for the Data Analytics, Innovation, and Rigor team. You will support workflows, documentation, and day-to-day operations as a central information hub.

The role is exempt, full-time, and hybrid, requiring four in-office days weekly at our NYC headquarters. Strong coordination, communication, and organizational skills are essential to succeed in this fast-paced

Qualifications

• Bachelor's degree required.
• 2-4 years of professional experience in operations, administration, program coordination, or a related field.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Experience coordinating across teams and stakeholders.

Responsibilities

• Coordinate operational processes for the DAIR Center, ensuring activities, requests, approvals, documentation, and follow-up actions are completed accurately and on schedule.
• Support DAIR leadership and organizational initiatives through calendar management, meeting coordination, documentation, action item tracking, implementation support, and process improvement efforts; identifying opportunities to streamline workflows and enhance team efficiency.
• Support research administration activities by coordinating publication, conference, and grant submission processes and helping ensure deadlines and logistical requirements are completed accurately and on time.
• Assist with administrative and financial operations, including purchase orders, invoice routing, reimbursement requests, and event logistics.
• Maintain knowledge management resources and team documentation, including operating procedures, meeting notes, decision logs, shared resources, team updates, and other materials that promote organizational effectiveness and continuity.
• Grow the DAIR Center's communications presence, including internal content, social media activities, dissemination of team accomplishments, and initiatives that strengthen engagement within the DAIR Center.
• Perform additional job-related duties as assigned.

Skills

Organizational skills

Communication

Time management

Cross-team collaboration

Problem Solving

Independent work

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Our mission-driven client is seeking a Project Coordinator to join their Data Analytics, Innovation, and Rigor team.

About Our Client

We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details

The Project Coordinator, DAIR supports the operational success of the Center for Data Analytics, Innovation, and Rigor (DAIR Center) by coordinating administrative, research, and communication activities for the team. Working closely with DAIR leadership, this role is responsible for supporting team workflows, maintaining documentation and tracking systems, and ensuring efficient execution of day-to-day operations. You will serve as a central resource for information management, personnel coordination, publication and conference submissions, grant preparation, calendar and meeting management, and the development of the Center's social media presence.

This is an exempt, full-time, hybrid this position requires a minimum of four (4) days per week in the office, on a schedule determined by your supervisor in our NYC headquarters office. The in-office requirement and schedule are subject to change based on the needs of the program and the organization.

You Will

• Coordinate operational processes for the DAIR Center, ensuring activities, requests, approvals, documentation, and follow-up actions are completed accurately and on schedule.
• Support DAIR leadership and organizational initiatives through calendar management, meeting coordination, documentation, action item tracking, implementation support, and process improvement efforts; identifying opportunities to streamline workflows and enhance team efficiency.
• Support research administration activities by coordinating publication, conference, and grant submission processes and helping ensure deadlines and logistical requirements are completed accurately and on time.
• Assist with administrative and financial operations, including purchase orders, invoice routing, reimbursement requests, and event logistics.
• Maintain knowledge management resources and team documentation, including operating procedures, meeting notes, decision logs, shared resources, team updates, and other materials that promote organizational effectiveness and continuity.
• Grow the DAIR Center's communications presence, including internal content, social media activities, dissemination of team accomplishments, and initiatives that strengthen engagement within the DAIR Center.
• Perform additional job-related duties as assigned.

You Have

• Bachelor's degree required.
• 2-4 years of professional experience in operations, administration, program coordination, or a related field.
• Strong organizational skills and demonstrated ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience working collaboratively across teams and coordinating administrative or operational processes.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Strong organizational skills, attention to detail, and commitment to follow-through.
• Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges.
• Ability to handle sensitive and confidential information with discretion.
• Curiosity about how organizations operate and a strong interest in developing expertise in nonprofit operations, program management, and organizational effectiveness.
• Ability to build effective relationships with colleagues, vendors, and stakeholders across the organization.
• Demonstrated ability to coordinate multiple projects and priorities simultaneously while working effectively across departments and stakeholders.

Special Considerations

The anticipated salary range for this position is $62,000 - $76,000 USD annually.

Our client's competitive compensation and benefits include

• medical insurance
• 401(k)
• paid parental leave
• dependent care
• flexible work schedules
• discounted tickets and entertainment perks programs

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

Our client is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law [Vehicle Code section 12801.9]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation.