Project Coordinator, DAIR

Child Mind Institute; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

medical insurance

401(k)

paid parental leave

dependent care

flexible work schedules

discounted tickets and entertainment

Job summary

Child Mind Institute in New York City is seeking a Project Coordinator to support the DAIR Center’s operations, coordinating administrative, research, and communications activities and ensuring day-to-day workflows are efficient.

You will manage calendars, assist with publications and grant submissions, handle purchasing and reimbursements, maintain knowledge resources, and help grow the Center’s social media presence while collaborating across teams.

Qualifications

• Bachelor's degree required.
• 2–4 years of professional experience in operations, administration, program coordination, or a related field.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Coordinate operational processes for the DAIR Center, ensuring activities, requests, approvals, documentation, and follow-up actions are completed accurately and on schedule.
• Support DAIR leadership and organizational initiatives through calendar management, meeting coordination, documentation, action item tracking, implementation support, and process improvement efforts; identify opportunities to streamline workflows.
• Support research administration activities by coordinating publication, conference, and grant submission processes and helping ensure deadlines and logistical requirements are met.
• Assist with administrative and financial operations, including purchase orders, invoice routing, reimbursement requests, and event logistics.
• Maintain knowledge management resources and team documentation (operating procedures, meeting notes, decision logs, shared resources).
• Grow the DAIR Center's communications presence, including internal content and social media activities.
• Perform additional job-related duties as assigned.

Skills

Organizational skills

Communication skills

multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

About Child Mind Institute

We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details

The Project Coordinator supports the operational success of the Center for Data Analytics, Innovation, and Rigor (DAIR Center) by coordinating administrative, research, and communication activities for the team. Working closely with DAIR leadership, this role is responsible for supporting team workflows, maintaining documentation and tracking systems, and ensuring efficient execution of day-to-day operations. The Project Coordinator will serve as a central resource for information management, personnel coordination, publication and conference submissions, grant preparation, calendar and meeting management, and the development of the Center's social media presence.

This is an exempt, full-time, hybrid this position requires a minimum of four (4) days per week in the office, on a schedule determined by your supervisor in our NYC headquarters office. The in-office requirement and schedule are subject to change based on the needs of the program and the organization.

You Will

• Coordinate operational processes for the DAIR Center, ensuring activities, requests, approvals, documentation, and follow-up actions are completed accurately and on schedule.
• Support DAIR leadership and organizational initiatives through calendar management, meeting coordination, documentation, action item tracking, implementation support, and process improvement efforts; identifying opportunities to streamline workflows and enhance team efficiency.
• Support research administration activities by coordinating publication, conference, and grant submission processes and helping ensure deadlines and logistical requirements are completed accurately and on time.
• Assist with administrative and financial operations, including purchase orders, invoice routing, reimbursement requests, and event logistics.
• Maintain knowledge management resources and team documentation, including operating procedures, meeting notes, decision logs, shared resources, team updates, and other materials that promote organizational effectiveness and continuity.
• Grow the DAIR Center's communications presence, including internal content, social media activities, dissemination of team accomplishments, and initiatives that strengthen engagement within the DAIR Center.
• Perform additional job-related duties as assigned.

You Have

• Bachelor's degree required.
• 2-4 years of professional experience in operations, administration, program coordination, or a related field.
• Strong organizational skills and demonstrated ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience working collaboratively across teams and coordinating administrative or operational processes.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Strong organizational skills, attention to detail, and commitment to follow-through.
• Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges.
• Ability to handle sensitive and confidential information with discretion.
• Curiosity about how organizations operate and a strong interest in developing expertise in nonprofit operations, program management, and organizational effectiveness.
• Ability to build effective relationships with colleagues, vendors, and stakeholders across the organization.
• Demonstrated ability to coordinate multiple projects and priorities simultaneously while working effectively across departments and stakeholders.

#LI-on-site, #LI-hybrid.

Our Benefits

• medical insurance
• 401(k)
• paid parental leave
• dependent care
• flexible work schedules
• discounted tickets and entertainment perks programs

For more information about our benefits, please visit our employee benefits website.

Pay Range

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

EEO Disclaimer

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship status, marital status, military or veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by applicable federal, state, or local laws.

In compliance with California law, we also prohibit discrimination based on reproductive health decision-making, status as a victim of domestic violence, sexual assault, or stalking, or any other category protected by the California Fair Employment and Housing Act (FEHA). In New York, we extend this prohibition to include status as a victim of domestic violence, familial status, or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job, please contact our HR Department at [e-mail]

This policy applies to all aspects of employment, including recruitment, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.