Project Coordinator - Critical Facilities - Enterprise Physical Operations

Washington University; St. Louis (MO); On-site; USD 50,000 - 82,000; Full time

Job summary

Washington University in St. Louis seeks a Project Coordinator for Critical Facilities within Enterprise Physical Operations.

You will help plan, schedule, and coordinate repair and infrastructure upgrades across a large campus, interfacing with facilities engineering, contractors, and campus stakeholders. The role emphasizes maintaining documentation, tracking budgets, and ensuring safe, minimal-disruption execution of critical systems such as electrical distribution, HVAC, and building

Qualifications

• Experience coordinating complex facilities projects and cross‑functional teams.
• Familiar with critical facilities like electrical, HVAC, and life safety systems.
• Proven ability to manage documentation and stakeholder communications.

Responsibilities

• Assists with development, planning, coordination, and implementation of critical facilities repair and infrastructure projects.
• Maintains organized project documentation including schedules, contracts, drawings, and minutes.
• Supports budget monitoring, cost documentation, and invoice processing for projects.
• Coordinates contractors and stakeholders, ensuring safety and compliance on critical facilities projects.

Skills

Adaptability

Air Handling Units

Analytical Problem Solving

Building Automation Systems

Calibration Systems

Configuration Control

Contractor Management

Customer Service

Deadline Management

Detail-Oriented

Electrical Systems

Fast-Paced Environments

Goal-Oriented

Highly Resourceful

HVAC Systems

Interpersonal Communication

Mission Critical Facilities

Oral Communications

Organizing

Prioritization

Project Administration

Stakeholder Coordination

Systems Support

Utility Operations

Written Communication

Education

Bachelor’s degree

Job description

## Project Coordinator - Critical Facilities - Enterprise Physical OperationsApply: On Campus/Onsite: Washington University Medical Campus: Full time: Posted Today: JR97578# **Location**ST. LOUIS, MO 63110# **Scheduled Hours**40# **Position Summary**The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners. For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers. The Project Coordinator, Critical Facilities, supports the development, coordination, planning, and execution of repair, renewal, infrastructure, and facility improvement projects that support critical facilities across the WashU Medicine campus. This role supports a complex portfolio of mission-critical building systems and environments essential to education, research, and clinical operations across a 61-building, 178-acre campus totaling approximately 8.3 million gross square feet. Working within the Enterprise Physical Operations (EPO) Department, the Project Coordinator collaborates with facilities engineering, project management, contractors, consultants, and campus stakeholders to help ensure projects are completed safely, efficiently, on schedule, within budget, and with minimal disruption to critical operations. The position supports projects involving critical infrastructure systems such as electrical distribution, emergency power, HVAC, building automation, life safety systems, utility distribution, and other essential facility assets.# **Job Description****Primary Duties & Responsibilities:**Project Planning & Coordination: * Assists with the development, planning, coordination, and implementation of critical facilities repair, renewal, replacement, and infrastructure improvement projects.* Supports project scheduling activities, resource coordination, procurement efforts, material tracking, and contractor mobilization.* Collaborates with facilities engineering, operations staff, end users, consultants, contractors, and external vendors throughout the project lifecycle.* Helps coordinate project activities involving critical facility systems to minimize operational impacts and support continuity of research, educational, and clinical activities. Project Administration & Documentation: * Maintains accurate and organized project documentation, including proposals, schedules, contracts, drawings, reports, meeting minutes, and project records.* Supports project closeout activities, including documentation review, turnover requirements, and record retention. Financial & Performance Support: * Supports project financial tracking, budget monitoring, cost documentation, and invoice processing as assigned.* Monitors project progress and assists in identifying and resolving scheduling, logistical, and operational challenges.* Provides recommendations for operational improvements, project efficiencies, and process enhancements to support successful project delivery. Contractor & Stakeholder Management: * Assists with contractor coordination, site access requirements, safety compliance activities, and project communication efforts.* Serves as a point of contact for contractors and stakeholders working on critical facilities projects across campus. Performs other duties as assigned. **Working Conditions:** Job Location/Working Conditions:* Normal office environment. Physical Effort:* Typically sitting at a desk or table.* Repetitive wrist, hand, or finger movement.* Ability to move to on- and off-campus locations. Equipment:* Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**Bachelor’s degree or combination of education and/or experience may substitute for minimum education.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Relevant Experience (2 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.## # **Preferred Qualifications****Education:**Bachelor's degree**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**Higher Education Facilities, Research Laboratories, Plant Management, Or Environment With Similar Complexities (4 Years)**Skills:**Adaptability, Air Handling Units, Analytical Problem Solving, Building Automation Systems, Calibration Systems, Configuration Control, Contractor Management, Customer Service, Deadline Management, Detail-Oriented, Electrical Systems, Fast-Paced Environments, Goal-Oriented, Highly Resourceful, HVAC Systems, Interpersonal Communication, Mission Critical Facilities, Oral Communications, Organizing, Prioritization, Project Administration, Stakeholder Coordination, Systems Support, Utility Operations, Written Communication# **Grade**G10# **Salary Range**$49,700.00 - $82,100.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.