Accounting Coordinator - Enterprise Physical Operation

Washington University in St. Louis; Missouri; Ibrido; USD 29.000 - 44.000; Tempo pieno

Descrizione del lavoro

Washington University in St. Louis is seeking an Accounting Coordinator for Enterprise Physical Operations.

This on-campus role provides administrative and accounting support across billing, deposits, accounts receivable, and financial reporting, collaborating with Facilities Finance and departmental partners to ensure accurate processing. The position handles ServiceNow billing, Workday and other systems, follows procedures, and contributes to process improvements in a mission-driven university

Competenze

• High school diploma or equivalent; accounting experience preferred.
• 2 years accounting experience required.
• Accounting, purchasing, or bookkeeping experience valued.

Mansioni

• Billing & Financial Operations: Process billing transactions and deposits with accuracy.
• Accounts Receivable & Financial Reporting: Prepare interdepartmental billing and AR reports.
• Systems, Reporting & Process Support: Use Workday, ServiceNow, CashNet, OSIS, and Excel; support process improvements.

Conoscenze

Accounting basics

Purchasing

Bookkeeping

Microsoft Excel

Detail-Oriented

Teamwork

Formazione

Associate degree - Accounting

High school diploma or equivalent

Strumenti

Workday

ServiceNow

CashNet

OSIS

Microsoft Excel

Descrizione del lavoro

## Accounting Coordinator - Enterprise Physical OperationApply: On Campus/Onsite: Washington University Medical Campus: Full time: Posted Today: JR97997# **Location**SAINT LOUIS, MO 63110# **Scheduled Hours**40# **Position Summary**The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners. For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers. The Accounting Coordinator provides administrative and accounting support for departmental financial operations. This position supports invoicing, budgeting, accounts receivable activities, compliance monitoring, and financial reporting activities while ensuring adherence to university, sponsor, and regulatory requirements. The position works closely with Facilities Finance staff and departmental partners to ensure accurate financial processing, resolve billing issues, and support financial reporting.# **Job Description****Primary Duties & Responsibilities:**Billing & Financial Operations* Process ServiceNow billing and other internal and external departmental billing transactions.* Process and maintain daily deposits and related supporting documentation.* Process billing requests and recurring departmental billing activities, including student parking billing and parking validations.* Support School of Medicine billing activity and respond to billing-related requests and questions.* Review billing transactions for accuracy, completeness, appropriate documentation, and required approvals.* Maintain accurate and organized records supporting billing, deposits, and other assigned financial transactions. Accounts Receivable & Financial Reporting* Prepare and maintain interdepartmental billing and accounts receivable reports.* Monitor outstanding accounts receivable balances and maintain tracking of open items and follow-up activity.* Perform routine research and follow-up on outstanding receivables and escalate aging, disputed, or unresolved balances as appropriate.* Prepare recurring ServiceNow billing reports and other financial and operational reports.* Review billing and accounts receivable activity to identify discrepancies, incomplete transactions, or items requiring additional follow-up.* Maintain spreadsheets and tracking tools used to support accounts receivable and financial operations. Systems, Reporting & Process Support* Utilize Workday, ServiceNow/, CashNet, OSIS, Microsoft Excel, and other university systems to process, research, report, and track financial activity.* Assist with development and improvement of ServiceNow financial reporting and tracking.* Develop and maintain written procedures and documentation for assigned billing, deposit, parking, accounts receivable, and other financial processes.* Identify opportunities to improve, standardize, or streamline recurring financial and administrative processes. **Working Conditions:**Job Location/Working Conditions* Normal Office Environment Physical Effort* Typically sitting at a desk or table* Repetitive wrist, hand or finger movement.* Ability to move to on and off-campus locations. Equipment* Office EquipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Accounting (2 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.## # **Preferred Qualifications****Education:**Associate degree - Accounting**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**Accounting, Purchasing, Or Bookkeeping (4 Years)**Skills:**Business Administration, Customer Service, Detail-Oriented, Finance, Financial Management Reporting, Financial Management System (FMS), Financial Recordkeeping, Microsoft Excel, Nonprofit Accounting, Organizational Commitment, Outstanding Organizational Abilities, Procurement Procedures, Procurement Services, Professional Integrity, Spreadsheets, Strive for Excellence, Teamwork# **Grade**G08-H# **Salary Range**$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.