Project Coordinator: Contracts, Schedules & Stakeholders

CME Associates; Lakeland (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401K

Paid Time Off

Life Insurance

Short-Term Disability

Holidays

Paternal Leave

Job summary

CPH is seeking a Project Coordinator to support project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. The role acts as a bridge between project management and cross-functional teams across multiple disciplines.

The ideal candidate is organized, proactive, and comfortable in a fast-paced environment, with a willingness to learn new systems and tools to support the team efficiently.

Qualifications

• Associates or Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field.
• 1–5 years of experience in project coordination, preferably within architecture, engineering or construction.
• Experience with financial tracking, contracts, and multi-disciplinary project coordination.
• Experience supporting multiple projects, teams, and deadlines in a fast-paced environment.

Responsibilities

• Project Setup & Administrative Coordination
• Assist in pipeline development and tracking and ensure appropriate records are created and updated
• Assist with initial project setup, ensuring files, templates, tracking tools, and systems are established correctly
• Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements
• Assist team as needed with any grant opportunity research, application development, and submission coordination
• Facilitate internal kick-off meetings to align teams on project scope, roles, and deliverables
• Schedule & Budget Tracking
• Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation
• Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables
• Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements
• Contract & Documentation Management
• Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation
• Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility
• Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution
• Stakeholder & Client Coordination
• Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication
• Support client interactions by preparing meeting materials, presentations, and project reports
• Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture
• Financial Review & Reporting Support
• Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA)
• Coordinate with team to validate billable hours, budgets, and contract compliance
• Support financial forecasting and fund allocation as part of grant lifecycle if applicable
• Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals

Skills

Project coordination

Budget tracking

Contracts management

Cross-functional collaboration

Documentation

Education

Associates or Bachelor's degree in relevant field

Tools

MS Office

Document management systems

Job description

CPH is seeking a Project Coordinator to support project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. The role acts as a bridge between project management and cross-functional teams across multiple disciplines.

The ideal candidate is organized, proactive, and comfortable in a fast-paced environment, with a willingness to learn new systems and tools to support the team efficiently.