Project Coordinator: Contracts, Budgets & Coordination

CME Associates; Sanford (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

401K plan

Paid time off and holidays

Paternal leave

Job summary

CPH is seeking a proactive Project Coordinator to support project execution across contracts, schedules, budgets, and documentation. The role serves as a bridge between project management and cross-functional teams, ensuring efficient operations and clear communication with sub-consultants, clients, and internal groups.

The ideal candidate will thrive in a fast-paced, multi-disciplinary environment, be highly organized, detail-oriented, and capable of learning new systems and processes quickly

Qualifications

• Associates or Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field; equivalent coordination or operations experience may be considered in lieu of a degree.
• 1-5 years of experience in project coordination, preferably within architecture, engineering or construction.
• Experience with financial tracking, contracts, and multi-disciplinary project coordination.
• Experience supporting multiple projects, teams, and deadlines in a fast-paced environment.
• Demonstrated ability to coordinate across internal teams, clients, and external partners with strong organizational and communication skills.

Responsibilities

• Project Setup & Administrative Coordination
• Assist in pipeline development and tracking and ensure appropriate records are created and updated.
• Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company SOPs for project setup and execution.
• Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
• Assist team as needed with grant opportunity research, application development, and submission coordination.
• Facilitate internal kick-off meetings to align teams on project scope, roles, and deliverables.
• Schedule & Budget Tracking
• Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
• Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
• Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.
• Contract & Documentation Management
• Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation.
• Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility.
• Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution.
• Stakeholder & Client Coordination
• Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication.
• Support client interactions by preparing meeting materials, presentations, and project reports.
• Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture.
• Financial Review & Reporting Support
• Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
• Coordinate with team to validate billable hours, budgets, and contract compliance.
• Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
• Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.

Skills

Organizational skills

Communication skills

Education

Associate/Bachelor degree in Business Administration/Project Management/Construction Management

Job description

CPH is seeking a proactive Project Coordinator to support project execution across contracts, schedules, budgets, and documentation. The role serves as a bridge between project management and cross-functional teams, ensuring efficient operations and clear communication with sub-consultants, clients, and internal groups.

The ideal candidate will thrive in a fast-paced, multi-disciplinary environment, be highly organized, detail-oriented, and capable of learning new systems and processes quickly