Project Coordinator - Construction, On-Site (Baltimore)

CBRE; Baltimore (MD); On-site; USD 75,000 - 80,000; Full time

Job summary

CBRE Local delivers project management and facility services in the United States, supporting project operations from inception to completion. The Project Coordinator will assist administration, policy implementation, and financial management for multiple projects within the unit, ensuring safety, compliance, and effective collaboration across teams.

The role emphasizes QHSE reporting, staff coordination, and ad hoc event support, while promoting CBRE Values and professional development across

Qualifications

• Authorized to work in the United States without visa sponsorship.
• High school diploma or GED required.
• 1–2 years of related experience and/or training.
• Experience in administration or similar projects coordinator role.
• Delivery of wider facilities management services is desirable.
• Strong interpersonal and communication skills with the ability to inspire confidence.
• Excellent organizational and prioritization abilities.
• Familiarity with Microsoft Office products (Word, Outlook).

Responsibilities

• Communicate and implement business policies within the Projects team.
• Ensure health and safety policy compliance across the unit.
• Manage project teams finances: raise POs, billing, and financials.
• Develop project review packs.
• Maintain QHSE reporting (Hazards, SmoWP, Audits).
• Complete Audit Schedule.
• Update staffing structures on contracts when requested.
• Provide ad hoc event management.
• Collaborate with Operations managers to develop the business and support colleagues.
• Promote CBRE Values.
• Provide guidance and training to other Project Coordinators.
• Deliver effective communications to management and teams, through meetings and reports.
• Support learning and training planning, manage training matrix.
• Assist with sales opportunities and support Sales Team.
• Complete Pre-Qualifying Questionnaires for the unit.
• Work with Sub-contractors and Head of Projects to ensure best price.
• Support Mobilization as required.

Skills

Administration

Project coordination

Communication

Interpersonal skills

Organization

Problem solving

Team collaboration

Adaptability

Education

High School Diploma or GED

Tools

Microsoft Office

Word

Outlook

Job description

Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About The Role

As a CBRE Project Coordinator, you will provide support to project management operations, administration, and management for projects from start through completion. This job is part of the Project Management function.

What You’ll Do

• Ensure business policies and processes are effectively communicated and implemented within the Projects team.
• Ensure the provision of Health and Safe working conditions and that both clients and company health and safety policy and process is effectively implemented across the Business Unit.
• Effectively manage project teams financial commitments, raising POs, billing and managing financial.
• Develop project review pack.
• Management of all QHSE online reporting (to include Hazards, SmoWP, Audits).
• Completion of Audit Schedule.
• Ensure staffing structures on all contracts are updated when requested.
• Ad hoc event management upon request.
• Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
• Promoting and maintaining the core Values of CBRE Managed Services.
• Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
• Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
• Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential whilst updating and managing training matrix.
• Assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process.
• Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit.
• Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities
• Support of Mobilization as and when require.

What You’ll Need

• Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or general education degree (GED) required. Minimum of 1-2 two years of related experience and/or training.
• Experience in administration or similar projects coordinator role
• Delivery of wider facilities management services is desirable
• Interpersonal and communication skills
• Strong influencing skills and the ability to inspire confidence
• Can manage a high degree of variability
• Results focused
• Excellent motivational and influencing skills, with high levels of personal integrity
• Organized, able to prioritize and deliver within high pressi, business critical environments
• Basic analytical skills and financial terms and principles.
• Capability of understanding and following general instructions and ability to solve problems.
• Knowledge of Microsoft Office products. Examples include Word and Outlook.
• Decision making ability with a general understanding of procedures and company policy

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Project Coordinator position is $75,000 annually and the maximum salary for the Project Coordinator position is $80,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).