Project Coordinator

CBRE Group, Inc.; Hillsboro (OR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Relocation assistance

Sign-on bonuses (select roles)

Job summary

CBRE | DIRECTLINE, a CBRE Data Center Solutions business, is seeking a Project Coordinator to support Lead Technicians and Project Managers with project administration. This role requires strong work ethic, organization, and the ability to monitor schedules, budgets, and documentation.

Responsibilities include organizing meetings, developing project strategies, travel arrangements for technicians, and ensuring deadlines and quality standards are met.

Qualifications

• Minimum 5 years’ experience.
• 2 years of experience on construction projects.
• Excellent communication skills.
• Proficient with Microsoft Office.
• Good understanding of building networks.
• Ability to plan and organize a team effort.
• Good client management and building goodwill.
• Capacity to motivate, lead and boost morale of teams.
• Effective time management and logical decision-making ability.
• Strong focus on quality and safety.

Responsibilities

• Assist Leads and Project Managers with day-to-day project administrative functions.
• Maintain and monitor project plans, project schedules, timecards, work hours, budgets, and expenditures
• Organizing, attending, and participating in stakeholder meetings
• Document and follow up on important actions and decisions from meetings
• Prepare necessary presentation materials for meetings
• Ensure project deadlines are met
• Provide administrative support as needed
• Developing project strategies with the Lead Technician, Superintendent, and Project Manager
• Ensure projects adhere to requirements and all documentation is maintained appropriately for each project
• Assess project risks and issues and provide solutions where applicable
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members
• Coordinate, manage, and make travel arrangements for technicians traveling to the project
• Create the teams, develop the objectives/goals of each and assign individual responsibilities
• Perform project accounting functions including managing the budget, tracking team expenses and minimizing exposure and risk to the project.
• Order, track, sort, inventory, and receive materials
• Track labor production to ensure milestones are met
• Collaborates with the entire organization
• Primary liaison between Project Manager and Lead Technicians
• Submit access requests for employees and testers
• Manage all test results and maintain them in the project’s as-built folder.

Skills

Communication

Microsoft Office

Team coordination

Project planning

Budget monitoring

Client management

Time management

Quality and safety focus

Tools

Microsoft Office

Job description

CBRE | DIRECTLINE, a CBRE Data Center Solutions business, is a leading technology infrastructure services provider enabling mission critical data center infrastructure for the world’s technology leaders. Catering to a broad spectrum of technology and client requirements, 1200+ skilled technicians deliver over 1000 projects annually across data center markets in the US and APAC. DL has proven success in the deployment of next-generation infrastructure technologies across the data center lifecycle; from design & planning, install & build through Day 2 maintenance, technology upgrades & retrofits, including delivering the latest wave of AI/ML platforms.

JOB TITLE: PROJECT COORDINATOR

About the job:

The Project Coordinator will be a key member in our operations team by supporting our Lead Technicians and Project Managers with project administrative duties. This position does not require industry experience but does require a strong work ethic and organizational skills.

What you will do:

• Assist Leads and Project Managers with day-to-day project administrative functions.

• Maintain and monitor project plans, project schedules, timecards, work hours, budgets, and expenditures

• Organizing, attending, and participating in stakeholder meetings

• Document and follow up on important actions and decisions from meetings

• Prepare necessary presentation materials for meetings

• Ensure project deadlines are met

• Provide administrative support as needed

• Developing project strategies with the Lead Technician, Superintendent, and Project Manager

• Ensure projects adhere to requirements and all documentation is maintained appropriately for each project

• Assess project risks and issues and provide solutions where applicable

• Chair and facilitate meetings where appropriate and distribute minutes to all project team members

• Coordinate, manage, and make travel arrangements for technicians traveling to the project

• Create the teams, develop the objectives/goals of each and assign individual responsibilities

• Perform project accounting functions including managing the budget, tracking team expenses and minimizing exposure and risk to the project.

• Order, track, sort, inventory, and receive materials

• Track labor production to ensure milestones are met

• Collaborates with the entire organization

• Primary liaison between Project Manager and Lead Technicians

• Submit access requests for employees and testers

• Manage all test results and maintain them in the project’s as-built folder.

What you will need:

• Minimum 5 years’ experience.

• 2 years of experience on construction projects.

• Excellent communication skills.

• Proficient with Microsoft Office

• Good understanding of building networks.

• Ability to plan and organize a team effort.

• Good client management and building goodwill.

• Capacity to motivate, lead and boost morale of teams.

• Effective time management and logical decision-making ability.

• Strong focus on quality and safety.

Why CBRE:

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Relocation assistance and sign-on bonuses may be available on select positions only, for qualified candidates based on role requirements and experience.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

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