Project Coordinator - Construction, On-Site (Baltimore)

CBRE Group, Inc.; Baltimore (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking a Project Coordinator to support project management operations from initiation to completion. You will handle administration, coordination, and cross-functional communications within the Project Management function.

The role emphasizes maintaining health and safety standards, managing budgets, POs, and client-facing documentation while collaborating with service lines and subcontractors to deliver value for clients.

Qualifications

• Authorized to work in the United States without visa sponsorship now or in the future.
• Minimum of 1–2 years of related experience and/or training.
• Experience in administration or similar projects coordinator role
• Delivery of wider facilities management services is desirable

Responsibilities

• Communicate and implement project policies and processes within the Projects team.
• Ensure health and safety requirements are followed across the unit.
• Manage project financials, including POs, billing, and financial tracking.
• Develop project review packs for stakeholders.
• Manage QHSE online reporting, Hazards, SmoWP, and Audits.
• Update staffing structures on all contracts as requested.
• Assist with ad hoc event management and coordination.
• Collaborate with operational managers to drive business development and teamwork.
• Provide guidance and support to other Project Coordinators to deliver best practices.

Skills

Interpersonal skills

Communication skills

Organizational skills

Microsoft Word

Microsoft Outlook

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Job description

Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role:

As a CBRE Project Coordinator, you will provide support to project management operations, administration, and management for projects from start through completion. This job is part of the Project Management function.

What You’ll Do:

• Ensure business policies and processes are effectively communicated and implemented within the Projects team.
• Ensure the provision of Health and Safe working conditions and that both clients and company health and safety policy and process is effectively implemented across the Business Unit.
• Effectively manage project teams financial commitments, raising POs, billing and managing financial.
• Develop project review pack.
• Management of all QHSE online reporting (to include Hazards, SmoWP, Audits).
• Completion of Audit Schedule.
• Ensure staffing structures on all contracts are updated when requested.
• Ad hoc event management upon request.
• Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
• Promoting and maintaining the core Values of CBRE Managed Services.
• Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
• Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
• Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential whilst updating and managing training matrix.
• Assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process.
• Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit.
• Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities
• Support of Mobilization as and when require.

What You’ll Need:

• Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or general education degree (GED) required. Minimum of 1-2 two years of related experience and/or training.
• Experience in administration or similar projects coordinator role
• Delivery of wider facilities management services is desirable
• Interpersonal and communication skills
• Strong influencing skills and the ability to inspire confidence
• Can manage a high degree of variability
• Results focused
• Excellent motivational and influencing skills, with high levels of personal integrity
• Organized, able to prioritize and deliver within high pressure, business critical environments
• Basic analytical skills and financial terms and principles.
• Capability of understanding and following general instructions and ability to solve problems.
• Knowledge of Microsoft Office products. Examples include Word and Outlook.
• Decision making ability with a general understanding of procedures and company policy

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.