Project Coordinator

TEI Construction Services Inc.; Duncan (SC); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Health plan

Wellness programs

Gym reimbursement

401k

Life Insurance

Paid Time Off

Parental Leave

Disability insurance

Training & Development

Employee assistance program

FSA

Onsite gym

Job summary

TEI Construction Services Inc. seeks a Project Coordinator to handle accounting and administrative tasks across multiple projects in Duncan, SC. The role covers field purchasing, timekeeping, hire-in processes, and weekly cost summaries, reporting to the Field Accounting Supervisor.

You will maintain site purchasing logs, enter time in InEight, and assist with forecasting and customer reporting, working closely with site teams and the corporate office.

Qualifications

• A.S. degree preferred in business administration or accounting.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office and Deltek Costpoint.
• Strong written and verbal communication skills.
• Experience managing conflicts and mentoring team members.
• Construction project management software proficiency.
• Strong analytical abilities and knowledge of industry regulations.

Responsibilities

• Coordinate site purchasing for job items, rental tools, and equipment.
• Enter employee time and reconcile discrepancies in InEight.
• Assist with weekly forecasting reports and cost tracking.
• Prepare internal and customer reports on schedule.
• Provide payroll paperwork and forms to employees and submit to payroll.

Skills

Decision-making

Multitasking

MS Office

Deltek Costpoint

Communication

Conflict management

Construction PM software

Analytical skills

Regulatory knowledge

Mentoring

Education

AS degree in business administration or accounting

Tools

Timekeeping systems

Payroll documentation

Job description

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

• Coordinate site purchasing for various job items, including rental tools and equipment.
• Maintain an organized purchase order log to track expenditures accurately.

Project Execution

• Enter employee time into InEight daily and reconcile discrepancies as needed.
• Assist with completing weekly forecasting reports to track project milestones and financial performance.
• Complete all necessary internal and external customer reporting accurately and timely.

Collaboration

• Maintain effective communication with both the site team and corporate office throughout the project duration.
• Provide employees with proper forms to make any payroll changes and submit completed paperwork to the payroll department.

Organizational Leadership

• Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking.
• Assist in proposal development and proposal estimates as needed.
• Provide administrative support, including tool trailer inspection and maintenance logs.

• Coordinate the hire-in process for all project employees and ensure proper completion of all documentation.

Quality Control

• Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
• Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.

• A.S. degree in business administration or accounting preferred.
• Strong decision-making and problem‑solving skills.
• Highly organized with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
• Excellent communication skills, both written and oral.
• Experience managing conflict and mentoring team members.
• Construction project management software proficiency.
• Strong analytical abilities and knowledge of industry regulations.

• Health Care Plan (Medical, Dental & Vision) Effective on your first day!
• Wellness Programs and Awards Get healthier and earn premium discounts!
• Gym Reimbursement and Weight Loss Benefit
• Retirement Plan (401k, IRA) Company match!
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Employee Assistance Program
• Parental Leave
• Flexible Spending Accounts
• Duncan, SC Location Onsite Gym

Just to name a few!