Project Coordinator

TEI Construction Services, Inc.; Duncan (OK); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Vision benefits

Wellness Programs

Gym Reimbursement

401k Company match

Life Insurance

Paid Time Off

Parental Leave

Disability Insurance

Training & Development

Employee Assistance Program

Duncan location onsite gym

Job summary

TEI Construction Services, Inc. is seeking a Project Coordinator to manage accounting and administrative tasks across multiple projects.

You will handle field purchasing, timekeeping, hire-in processes, and weekly cost summaries while ensuring compliance with financial procedures. The role reports to the Field Accounting Supervisor and requires strong organizational skills, attention to detail, and proficiency in Deltek Costpoint and InEight.

Qualifications

• A.S. degree in business administration or accounting preferred.
• Strong decision‑making and problem‑solving skills.
• Highly organized with the ability to multitask.
• Proficiency with Microsoft Office Suite and Deltek Costpoint.
• Excellent written and verbal communication.
• Experience managing conflict and mentoring team members.
• Construction project management software proficiency.
• Strong analytical abilities and industry knowledge.

Responsibilities

• Coordinate site purchasing and maintain a PO log.
• Enter employee time into InEight and reconcile discrepancies.
• Assist with weekly forecasting reports and tracking milestones.
• Prepare internal and external customer reports on schedule.
• Maintain communication between site team and corporate office.
• Provide payroll paperwork to payroll department.
• Support admin tasks: expense reports, job setup, tracking.
• Assist in proposal development and estimates.

Skills

MS Office Suite

Analytical skills

Communication skills

Organizational skills

Time management

Problem-solving

Payroll awareness

Education

AS degree in business administration or accounting preferred

Tools

Deltek Costpoint

InEight

Construction/project management software

Job description

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

• Coordinate site purchasing for various job items, including rental tools and equipment.
• Maintain an organized purchase order log to track expenditures accurately.

Project Execution

• Enter employee time into InEight daily and reconcile discrepancies as needed.
• Assist with completing weekly forecasting reports to track project milestones and financial performance.
• Complete all necessary internal and external customer reporting accurately and timely.

Collaboration

• Maintain effective communication with both the site team and corporate office throughout the project duration.
• Provide employees with proper forms to make any payroll changes and submit completed paperwork to the payroll department.

Organizational Leadership

• Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking.
• Assist in proposal development and proposal estimates as needed.
• Provide administrative support, including tool trailer inspection and maintenance logs.

• Coordinate the hire-in process for all project employees and ensure proper completion of all documentation.

Quality Control

• Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
• Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.

• A.S. degree in business administration or accounting preferred.
• Strong decision-making and problem‑solving skills.
• Highly organized with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
• Excellent communication skills, both written and oral.
• Experience managing conflict and mentoring team members.
• Construction project management software proficiency.
• Strong analytical abilities and knowledge of industry regulations.

• Health Care Plan (Medical, Dental & Vision) Effective on your first day!
• Wellness Programs and Awards Get healthier and earn premium discounts!
• Gym Reimbursement and Weight Loss Benefit
• Retirement Plan (401k, IRA) Company match!
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Employee Assistance Program
• Parental Leave
• Flexible Spending Accounts
• Duncan, SC Location Onsite Gym

Just to name a few!