Project Coordinator and Wrike Administrator

Aquent; Culver City (CA); Remote; USD 100,000 - 125,000; Full time

Job summary

Aquent seeks a Project Coordinator and Wrike Administrator for a remote position requiring PST availability. This role involves managing Wrike architecture, developing dashboards, and supporting cross-functional teams to enhance project management workflows and organizational efficiency.

Benefits

Health benefits

Vision and dental coverage

Paid sick leave

Retirement plans with matching

Free online courses

Weekly pay

Qualifications

• 5+ years in project management or related roles.
• Experience with enterprise project management tools.
• Strong organizational, communication, and adaptability skills.

Responsibilities

• Manage Wrike support and align with organizational goals.
• Develop comprehensive reporting and dashboards.
• Provide ongoing system support and user training.

Skills

Data visualizations

Business process mapping

Wrike API integrations

Campaign tracking

Strategic development

Agile and waterfall methodologies

Operational procedure design

Tools

Wrike

JIRA

Job description

Project Coordinator and Wrike Administrator

Please note, this is a remote position but requires PST time zone availability.

Our client is seeking an experienced Project Coordinator and Wrike Administrator to join their Retail Engagement, Marketing, and Merchandising team. The ideal candidate will collaborate with internal clients and stakeholders to understand their project management and workflow processes, integrating these into an existing system architecture and broader workflow. Strong consultation and collaboration skills on business requirements are essential. The role also involves developing comprehensive reporting and dashboards for organizational use.

Key responsibilities include building and maintaining Wrike architecture, developing dashboards, training users on system use and best practices, managing complex request queues, user management, and providing ongoing system support and maintenance.

Responsibilities

• Align Wrike support with the goals of the Retail Engagement, Marketing, and Merchandising organization.
• Utilize expertise in business processes and project management to identify and solve business issues.
• Manage stakeholder priorities to focus on end goals.
• Coordinate with cross-functional teams to implement integrated solutions.
• Stay informed on Wrike product updates and prepare users for new features.
• Participate in governance meetings, advocating best practices from operational and system perspectives.

Skills

• Proficiency in creating data visualizations for executive leadership.
• Ability to understand and map complex business processes into workflows.
• Deep knowledge of Wrike API for platform integrations.
• Experience in building organizational data repositories for campaign tracking and capacity planning.
• Strategic framework development skills.
• Flexibility in working within agile and waterfall environments.
• Ability to design, implement, and train on operational procedures.

Experience

• Minimum 5 years in roles such as Enterprise System Administrator, Solution Architect, or Project Manager.
• At least 5 years managing enterprise project management tools like Wrike, JIRA, or similar.
• Experience working in marketing or IT environments, preferably in agencies.
• Deep understanding of Wrike functionalities, including filters, views, and groupings.
• Proven ability to plan, organize, prioritize, and execute complex projects.
• Experience in developing workflow documentation and process diagrams.
• Strong attention to detail, results-driven, excellent organizational and communication skills, adaptable, and resilient in fast-paced settings.

The target hourly compensation range is $45.00 – $52.83, based on education, experience, certifications, and location.

About Aquent Talent:

Aquent connects top marketing, creative, and design talent with leading brands. Benefits include subsidized health, vision, dental, paid sick leave, and retirement plans with matching. We are committed to diversity and inclusion, valuing different backgrounds and perspectives.

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Client Description

Our client, a leader in consumer electronics, is renowned for innovation and impactful products. Working here means contributing to groundbreaking projects at a fast pace, alongside talented colleagues. Expect engaging work, perks like free parking and onsite cafeteria, and a dynamic environment.

Working with Aquent provides access to weekly pay, health benefits, 401(k), FSA, direct deposit, referral rewards, free online courses, and dedicated support from your Aquent agent.