Project Coordinator and Admin Specialist

Equipment & Controls, Inc.; Wampum (PA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

401(k) with company match

Profit sharing

Job summary

Equipment & Controls, Inc. is seeking a Project Administrator to manage timelines, resources, and documentation across multiple projects from Lawrence, PA.

You will coordinate tasks, schedule meetings, and maintain financial records while collaborating with diverse teams to meet customer deadlines. The ideal candidate has a bachelor’s degree or equivalent experience, solid communication skills, and a working knowledge of budgeting and project-tracking tools like MS Office and IFS.

Qualifications

• Bachelor’s degree in business administration or project management or equivalent industry experience.
• Experience in project administration or coordination is preferred.
• Excellent interpersonal and oral and written communication skills.
• Basic understanding of budgeting and resource allocation.
• Strong organizational skills, attention to detail, and ability to multitask and prioritize in a fast-paced environment.
• Problem-solving mindset with adaptability to changing priorities.
• Proficient in Microsoft Office and able to learn IFS and other software for project tracking, resource management, and documentation.

Responsibilities

• Coordinate project tasks and timelines between team members, stakeholders and customers.
• Maintain and update project documentation, including proposals, schedules, and financial documents.
• Schedule meetings, prepare agendas, and document notes for internal and external meetings.
• Communicate with vendors, suppliers and stakeholders to ensure timely delivery of materials and services.
• Track project progress and identify risks or issues that may arise.
• Assist with budget tracking and resource allocation for multiple projects.
• Ensure project milestones are met according to customer deadlines.
• Prepare and distribute regular project status updates to team members and stakeholders.

Skills

Interpersonal communication

Microsoft Office

Planning & scheduling

Budgeting basics

Multitasking & prioritization

Education

Bachelor’s degree in business administration or project management

Tools

Microsoft Project

IFS

Job description

Equipment & Controls, Inc. is seeking a Project Administrator to manage timelines, resources, and documentation across multiple projects from Lawrence, PA.

You will coordinate tasks, schedule meetings, and maintain financial records while collaborating with diverse teams to meet customer deadlines. The ideal candidate has a bachelor’s degree or equivalent experience, solid communication skills, and a working knowledge of budgeting and project-tracking tools like MS Office and IFS.