Project Coordinator - Ambulatory Services - Days

vcuhealth; Richmond (VA); On-site; USD 26,000 - 41,000; Full time

Job summary

VCU Health seeks a Project Coordinator to direct and coordinate clinical, non-clinical, and quality improvement projects within diverse teams in Richmond, VA. You will develop training materials, facilitate staff education, and monitor daily operations while serving as a liaison between project staff and senior leadership.

The role requires at least four years of project coordination experience and strong Microsoft Office skills; a High School Diploma is required with a preference for an

Qualifications

• Minimum four (4) years of project coordination and/or office management experience.
• Proficiency with Microsoft Office applications and e-mail/calendaring.
• High School Diploma or equivalent required.

Responsibilities

• Direct and coordinate clinical, non-clinical and quality improvement projects and programs.
• Develop project training materials and facilitate staff education.
• Track daily project operations and maintain liaison with senior staff.
• Plan meetings, take minutes, arrange travel and calendars; provide administrative support as needed.

Skills

Strong communication

Time management

Organization

Education

High School Diploma

Associate’s Degree (preferred)

Tools

Microsoft Office

Job description

The Project Coordinator directs and coordinates clinical, non-clinical and quality improvement projects and programs for various department and Interdisciplinary groups with varying numbers of team members as assigned. This role develops project training materials, facilitates training and education to project staff, and oversees and tracks daily project operations. This role serves as a project liaison and maintains contact between project staff and senior level staff. This role also coordinates work assignments, tracks progress, and responds to all requests.

The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This job identifies and resolves obstacles. This job may provide related administrative work, such as taking project meeting minutes, gaining meeting invitees availability, and scheduling and facilitating meetings. This job provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies. This job also handles event and travel planning.

The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This position identifies and resolves obstacles. This position may also provide related administrative work, such as grant‑writing, grant reporting, and scheduling and facilitating meetings. Additionally, this position provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED

• Minimum of four (4) years of project coordination and/or office management experience, including database management, development and production of reports and presentations, and program coordination.
• Previous experience with Microsoft Office applications and e‑mail/ calendaring.

Experience PREFERRED

• Five to seven years (5-7) of project coordination including database management, development and production of reports and presentations, and program coordination.
• Experience supervising other.
• Experience teaching others.
• Experience in an academic health care setting.

Education/training REQUIRED

• High School Diploma or equivalent.

Education/training PREFERRED

• Associate’s Degree in Health Science, Life Science, Business, Communication, Accounting, Math, or similar discipline from an accredited program.

Independent action(s) required

• Plans, executes, and evaluates projects, programs, meetings, and conferences successfully.
• Proofs information for accuracy and efficacy.
• Develops and edits reports, presentations, and training materials.
• Job duties may include the access to and/or contact with medications and related supplies .

Supervisory responsibilities (if applicable)

• Motivates team members and tracks timely and prescribed completion of tasks and project assignments.

Additional position requirements

• Occasional night and/or weekend work to accommodate 24/7 operations and some occasional travel to offsite locations.

Age Specific groups served: N/A

Physical Requirements (includes use of assistance devices as appropriate)

• Physical: Lifting less than 20 lbs.
• Activities: Prolonged sitting
• Repetitive motion: Keyboard, Mouse
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

Compensation Range

$19.87 - $30.79 Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran