Project Coordinator - Ambulatory Services - Days

Virginia Commonwealth University Health; United States; On-site; USD 26,000 - 41,000; Full time

Job summary

VCU Health is seeking a Project Coordinator to lead and coordinate clinical, non-clinical, and quality improvement projects across departments. You will develop training materials, train staff, and manage day-to-day project operations while serving as a liaison to senior leadership.

The role involves planning and evaluating projects, creating reports and presentations, and coordinating meetings. Some night/weekend work and occasional travel may be required to support 24/7 operations.

Qualifications

• Minimum of four (4) years of project coordination and/or office management experience, including database management, development and production of reports and presentations, and program coordination.
• Previous experience with Microsoft Office applications and e-mail/ calendaring.
• Five to seven years (5-7) of project coordination including database management, development and production of reports and presentations, and program coordination. Experience supervising other. Experience teaching others. Experience in an academic health care setting.
• Education/training REQUIRED: High School Diploma or equivalent.

Responsibilities

• Plans, executes, and evaluates projects, programs, meetings, and conferences successfully.
• Proofs information for accuracy and efficacy.
• Develops and edits reports, presentations, and training materials.
• Directs and coordinates clinical, non-clinical and quality improvement projects and programs.
• Serves as a project liaison and maintains contact between project staff and senior level staff.
• Oversees and tracks daily project operations.
• Occasional night and/or weekend work to accommodate 24/7 operations and some travel to offsite locations.

Skills

Project coordination

Office management

Database management

Reports & presentations

Education

High School Diploma or equivalent

Associate's Degree in Health Science or related field

Tools

Microsoft Office applications

Email & calendaring

Job description

The Project Coordinator directs and coordinates clinical, non-clinical and quality improvement projects and programs for various department and Interdisciplinary groups with varying numbers of team members as assigned. This role develops project training materials, facilitates training and education to project staff, and oversees and tracks daily project operations. This role serves as a project liaison and maintains contact between project staff and senior level staff. This role also coordinates work assignments, tracks progress, and responds to all requests. The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This job identifies and resolves obstacles. This job may provide related administrative work, such as taking project meeting minutes, gaining meeting invitees availability, and scheduling and facilitating meetings. This job provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies. This job also handles event and travel planning. The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This position identifies and resolves obstacles. This position may also provide related administrative work, such as grant-writing, grant reporting, and scheduling and facilitating meetings. Additionally, this position provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies.

Licensure, Certification, or Registration Requirements for Hire:

N/A

Licensure, Certification, or Registration Requirements for continued employment:

N/A

Experience REQUIRED:

Minimum of four (4) years of project coordination and/or office management experience, including database management, development and production of reports and presentations, and program coordination. Previous experience with Microsoft Office applications and e-mail/ calendaring.

Experience PREFERRED:

Five to seven years (5-7) of project coordination including database management, development and production of reports and presentations, and program coordination. Experience supervising other. Experience teaching others. Experience in an academic health care setting.

Education/training REQUIRED:

High School Diploma or equivalent.

Education/training PREFERRED:

Associate's Degree in Health Science, Life Science, Business, Communication, Accounting, Math, or similar discipline from an accredited program.

Independent action(s) required:

Plans, executes, and evaluates projects, programs, meetings, and conferences successfully. Proofs information for accuracy and efficacy. Develops and edits reports, presentations, and training materials.

Job duties may include the access to and/or contact with medications and related supplies.

Supervisory responsibilities (if applicable):

Motivates team members and tracks timely and prescribed completion of tasks and project assignments.

Additional position requirements:

Occasional night and/or weekend work to accommodate 24/7 operations and some occasional travel to offsite locations.

Age Specific groups served:

N/A

Physical Requirements (includes use of assistance devices as appropriate):

Physical: Lifting less than 20 lbs. Activities: Prolonged sitting Repetitive motion: Keyboard, Mouse Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

Compensation Range $19.87 - $30.79

Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran

Who We Are

Inventing better care, day by day by discovery Sound outrageous? It absolutely is. Sound impossible? That's never stopped us before. Sound like hard work, intense research, collaboration with experts around the world, sheer brainpower meets unrelenting willpower? That's. Exactly. Right. We'll do whatever it takes to offer the best in care and empower the best in quality of life. And it's an approach that works - whether it's a patient who undergoes a new, life-saving procedure or a clinical researcher who finds promise in a new cancer treatment, exciting new medicine is happening at VCU Health. We have it all:

• One college and four health sciences schools
• An academic medical center
• A Level I trauma center
• One of only two NCI-designated cancer centers in Virginia
• The region's only full-service children's hospital
• More than 800 physicians in 200 specialties
• With a community health center, dedicated research teams, facilities and valued partners in every field

Our medical teams are top notch. And we're not too shy to boast of internationally known physicians, some recognized as the best in the country, top-ranked local specialists and all-around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what's possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.