Project Coordinator - Ambulatory Services - Days

VCU Health; Richmond (VA); On-site; USD 27,000 - 42,000; Full time

Job summary

VCU Health in Richmond, VA seeks a Project Coordinator to direct and coordinate clinical, non-clinical, and quality improvement projects across multiple departments. The role develops training materials, facilitates staff training, and oversees daily project operations.

Responsibilities include scheduling meetings, maintaining calendars, and providing administrative support. Occasional night/weekend hours and some travel may be required to support 24/7 operations.

Qualifications

• Minimum four years of project coordination and/or office management experience.
• Experience with database management, reports and presentations, and program coordination.
• Preferred 5–7 years in project coordination including database management and reporting.
• Experience teaching others and in an academic health care setting.
• High School Diploma required; associate degree preferred.

Responsibilities

• Direct and coordinate clinical and non-clinical projects and quality improvements.
• Develop training materials and facilitate staff training.
• Schedule and facilitate meetings; take minutes when needed.
• Provide administrative support and event/travel planning.
• Liaise between project staff and senior leadership; monitor progress.

Skills

Project coordination

Office management

Database management

Reports & presentations

Program coordination

Grant-writing

Teaching others

Education

High School Diploma or equivalent

Associate’s Degree in Health Science/Life Science/Business/Communication

Tools

Microsoft Office

Email/calendar tooling

Job description

The Project Coordinator directs and coordinates clinical, non-clinical and quality improvement projects and programs for various department and Interdisciplinary groups with varying numbers of team members as assigned. This role develops project training materials, facilitates training and education to project staff, and oversees and tracks daily project operations. This role serves as a project liaison and maintains contact between project staff and senior level staff. This role also coordinates work assignments, tracks progress, and responds to all requests.

The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This job identifies and resolves obstacles. This job may provide related administrative work, such as taking project meeting minutes, gaining meeting invitees availability, and scheduling and facilitating meetings. This job provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies. This job also handles event and travel planning.

The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This position identifies and resolves obstacles. This position may also provide related administrative work, such as grant-writing, grant reporting, and scheduling and facilitating meetings. Additionally, this position provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED

Minimum of four (4) years of project coordination and/or office management experience, including database management, development and production of reports and presentations, and program coordination.

Previous experience with Microsoft Office applications and e-mail/ calendaring.

Experience PREFERRED

Five to seven years (5-7) of project coordination including database management, development and production of reports and presentations, and program coordination.

Experience Supervising Other.

Experience teaching others.

Experience in an academic health care setting.

Education/training REQUIRED

High School Diploma or equivalent.

Education/training PREFERRED

Associate’s Degree in Health Science, Life Science, Business, Communication, Accounting, Math, or similar discipline from an accredited program.

Independent Action(s) Required

Plans, executes, and evaluates projects, programs, meetings, and conferences successfully.

Proofs information for accuracy and efficacy.

Develops and edits reports, presentations, and training materials.

Job duties may include the access to and/or contact with medications and related supplies.

Supervisory Responsibilities (if Applicable)

Motivates team members and tracks timely and prescribed completion of tasks and project assignments.

Additional Position Requirements

Occasional night and/or weekend work to accommodate 24/7 operations and some occasional travel to offsite locations.

Age Specific groups served: N/A

Physical Requirements (includes Use Of Assistance Devices As Appropriate)

Physical: Lifting less than 20 lbs.

Activities: Prolonged sitting

Repetitive motion: Keyboard, Mouse

Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking

Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

Compensation Range

$19.87 - $30.79

Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran