Project Coordinator, A-OCAY

Seattle University; Seattle (WA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Seattle University is seeking a detail-oriented Project Coordinator to support the Achieving Optimal Childhood, Adolescence and Young Adulthood (A-OCAY) grant. This role coordinates project activities, collects trainee data, and liaises with university and community partners to ensure timely deliverables.

Reporting to the Project Director, Dr. Tam Dinh, this grant-funded, benefit-eligible position ends on 6/30/2029.

Qualifications

• Bachelor's degree in a relevant field (e.g., project management).
• Experience coordinating complex projects and datasets preferred.
• Strong communication and collaboration across diverse partners.

Responsibilities

• Coordinate project activities: timelines, milestones, and deliverables.
• Collect trainee data and maintain accurate records.
• Liaise with university and community partners and field coordinators.
• Ensure trainees meet grant requirements (commitment letters, outcomes).
• Monitor deliverables and prepare progress reports for funding agencies.
• Write reports and assist with financial reports related to the project.
• Develop and manage continuing education activities for participants.
• Oversee trainee and supervisor/preceptor payments in line with grant rules.

Skills

Project coordination

Data collection

Stakeholder collaboration

Record keeping

Report writing

Financial basics

Education

Bachelor's degree in a relevant field

Job description

Months Per Year: 12

Work Model: Hybrid Work Eligible

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator for the Achieving Optimal Childhood, Adolescence and Young Adulthood (A-OCAY): An integrated, holistic, and community-engaged model for interprofessional behavioral health workforce education and training in the Evergreen State grant. The successful candidate will be responsible for coordinating grant project activities, collecting trainee data, liaising with university and community partners, monitoring grant deliverables, contributing to required progress reports, and assisting to establish and manage the new continuing education program. This role requires excellent communication and organizational skills, project management, and basic financial skills, as well as the ability to work collaboratively with multiple stakeholders.

This position is under the supervision of the Project Director, Dr. Tam Dinh. This is a grant-funded, benefit-eligible position with an end date of 6/30/2029.

Position Description

Key Areas of Responsibility

• Coordinate project activities: Plan and organize project timelines, milestones, and deliverables. Collaborate with team members to ensure smooth execution of project plans.
• Collect trainee data: Work with the Project Director to design and implement data collection processes to gather information from trainees participating in the project. Maintain accurate and up-to-date records of trainee data.
• Liaise with university and community partners: Establish and maintain strong working relationships with project team (MSW, MACFT, DNP faculty and staff) and community partners. Coordinate communication, collaboration, and information exchange between project team and community partners. Collaborate with MSW, MACFT, and DNP field coordinators to ensure trainees are placed in training sites
• Work with trainees to ensure grant requirements are met (commitment letter, NPI, outcome data collection)
• Monitor grant deliverables: Track project progress and ensure compliance with grant requirements. Monitor timelines, milestones, and deliverables outlined in the grant proposal. Work with the Project Director to prepare and submit progress reports to funding agencies.
• Write reports: Compile and analyze project data to create comprehensive reports for internal and external stakeholders. Present findings, outcomes, and recommendations in a clear and concise manner. Work with the Project Director and Office of Sponsored Research to prepare financial reports related to project expenses and budget utilization.
• Manage the continuing education process: Develop and implement strategies to facilitate continuing education opportunities for project participants. Coordinate workshops, seminars, and other educational activities. Evaluate the effectiveness of the continuing education program and make recommendations for improvement.
• Manage trainee, clinical supervisor/preceptor/community advisory board payments: Coordinate trainee payment processes, ensuring accuracy and timeliness. Work closely with the Project Director and Office of Sponsored Research to process stipends, reimbursements, or other financial arrangements in compliance with project and grant requirements.

Minimum Qualifications

• Bachelor's degree in a relevant field (e.g., project management,