Project Coordinator, A-OCAY

SU01 Seattle University; Seattle (WA); Hybrid; USD 56,000 - 76,000; Full time

Job summary

Seattle University seeks a highly organized Project Coordinator for the A-OCAY interprofessional behavioral health workforce grant. You will coordinate activities, collect trainee data, liaise with university and community partners, track deliverables, and assist in reporting and continuing education management.

Under the Project Director, you will ensure grant compliance, manage budgets, and prepare financial and progress reports.

Qualifications

• Bachelor's degree in a relevant field.
• Proven experience in project coordination.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Ability to effectively communicate with diverse stakeholders.
• Proficiency in data collection, analysis, and reporting.
• Knowledge of grant management processes and familiarity with grant compliance requirements.
• Experience in managing budgets and financial aspects of projects.
• Experience in coordinating and managing continuing education programs is a plus.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in project management software and tools.
• Commitment to diversity and the university's mission, vision, and values.

Responsibilities

• Coordinate project activities: Plan and organize project timelines, milestones, and deliverables.
• Collaborate with team members to ensure smooth execution of project plans.
• Collect trainee data: design and implement data collection processes.
• Maintain accurate and up-to-date records of trainee data.
• Liaise with university and community partners: establish and maintain strong working relationships.
• Coordinate communication, collaboration, and information exchange between project team and community partners.
• Collaborate with MSW, MACFT, and DNP field coordinators to place trainees in training sites.
• Work with trainees to ensure grant requirements are met.
• Monitor grant deliverables: track progress and ensure compliance.
• Prepare progress reports to funding agencies.
• Write reports: compile and analyze project data for stakeholders.
• Present findings and recommendations clearly.
• Prepare financial reports related to project expenses and budget utilization.
• Manage continuing education process: develop strategies and coordinate activities.
• Evaluate effectiveness of program and suggest improvements.
• Coordinate trainee, supervisor payments and reimbursements per grant requirements.

Skills

Communication

Time management

Organizational skills

Budget management

Grant management

Data collection

Reporting

Project coordination

PM software

Education

Bachelor's degree (relevant field)

Tools

Project management software

Job description

Months Per Year: 12 Work Model: Hybrid Work Eligible

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University. Seattle University's Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator for the Achieving Optimal Childhood, Adolescence and Young Adulthood (A-OCAY): An integrated, holistic, and community-engaged model for interprofessional behavioral health workforce education and training in the Evergreen State grant. The successful candidate will be responsible for coordinating grant project activities, collecting trainee data, liaising with university and community partners, monitoring grant deliverables, contributing to required progress reports, and assisting to establish and manage the new continuing education program. This role requires excellent communication and organizational skills, project management, and basic financial skills, as well as the ability to work collaboratively with multiple stakeholders. This position is under the supervision of the Project Director, Dr. Tam Dinh. This is a grant-funded, benefit-eligible position with an end date of 6/30/2029.

Position Description: Key Areas of Responsibility

• Coordinate project activities: Plan and organize project timelines, milestones, and deliverables.
• Collaborate with team members to ensure smooth execution of project plans.
• Collect trainee data: Work with the Project Director to design and implement data collection processes to gather information from trainees participating in the project.
• Maintain accurate and up-to-date records of trainee data.
• Liaise with university and community partners: Establish and maintain strong working relationships with project team (MSW, MACFT, DNP faculty and staff) and community partners.
• Coordinate communication, collaboration, and information exchange between project team and community partners.
• Collaborate with MSW, MACFT, and DNP field coordinators to ensure trainees are placed in training sites
• Work with trainees to ensure grant requirements are met (commitment letter, NPI, outcome data collection)
• Monitor grant deliverables: Track project progress and ensure compliance with grant requirements.
• Monitor timelines, milestones, and deliverables outlined in the grant proposal.
• Work with the Project Director to prepare and submit progress reports to funding agencies.
• Write reports: Compile and analyze project data to create comprehensive reports for internal and external stakeholders.
• Present findings, outcomes, and recommendations in a clear and concise manner.
• Work with the Project Director and Office of Sponsored Research to prepare financial reports related to project expenses and budget utilization.
• Manage the continuing education process: Develop and implement strategies to facilitate continuing education opportunities for project participants.
• Coordinate workshops, seminars, and other educational activities.
• Evaluate the effectiveness of the continuing education program and make recommendations for improvement.
• Manage trainee, clinical supervisor/preceptor/community advisory board payments: Coordinate trainee payment processes, ensuring accuracy and timeliness.
• Work closely with the Project Director and Office of Sponsored Research to process stipends, reimbursements, or other financial arrangements in compliance with project and grant requirements.

Minimum Qualifications

• Bachelor's degree in a relevant field (e.g., project management, healthcare administration, social sciences).
• Proven experience in project coordination or a similar role
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Ability to effectively communicate with diverse stakeholders.
• Proficiency in data collection, analysis, and reporting.
• Knowledge of grant management processes and familiarity with grant compliance requirements.
• Experience in managing budgets and financial aspects of projects.
• Experience in coordinating and managing continuing education programs is a plus.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in project management software and tools.
• All candidates must demonstrate commitment to diversity and the university's mission, vision, and values.

Compensation

Compensation at a Glance $65,776

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status. Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

• Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person.
• Benefits are available to eligible employees working at an FTE of 0.53 or greater.
• Eligible employees may choose from three medical plans, as well as dental and vision insurance programs.
• Protect your income with life, short- and long-term disability coverage.
• Plan for your future with up to a 10% employer contribution toward retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions, up to a maximum of 5%.
• Eligible employees may also take advantage of 100% paid tuition benefits for themselves and eligible dependents, a subsidized transportation benefit, a wellness program with free access to an on-site fitness facility, and a wide variety of campus events.
• Enjoy a generous holiday schedule, including a paid December holiday break closure, vacation and paid sick leave, and paid community service leave.
• Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.
• Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.
• All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.

Culture

With a career at Seattle University, you’re joining a community of passionate people dedicated to empowering the next generation of leaders and thinkers. Founded in 1891, Seattle University is a Jesuit Catholic university located on a beautiful campus of more than 50 acres in the dynamic heart of Seattle.

Our diverse and driven population is made up of more than 7,200 students enrolled in undergraduate and graduate programs within six schools and colleges.

Seattle University is an equal opportunity employer.

In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals who will further enrich the diversity of our educational community.

Our Mission – Seattle University is dedicated to educating the whole person, to professional formation, and to empowering leaders for a just and humane world.

Our Vision – We will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate and professional levels.

Our Values – Care – We put the good of students first. Academic Excellence – We value excellence in learning with great teachers who are active scholars. Diversity – We celebrate educational excellence achieved through diversity. Faith – We treasure our Jesuit Catholic ethos and the enrichment from many faiths of our university community. Justice – We foster a concern for justice and the competence to promote it. Leadership – We seek to develop responsible leaders committed to the common good.