Project Coordinator, A-OCAY

Seattle University; United States; Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Tuition benefits

Transportation benefit

On-site fitness facility

Generous paid holidays and leave

Hybrid work option after intro period

Job summary

Seattle University seeks a highly organized Project Coordinator for the A-OCAY grant program. You will coordinate activities, collect trainee data, liaise with university and community partners, monitor deliverables, and assist with continuing education program development.

Strong communication and financial skills are required to drive impactful outcomes. The role reports to the Project Director and is grant-funded with an end date of 6/30/2029.

Qualifications

• Bachelor's degree in a relevant field and proven project coordination experience.
• Strong organizational and time-management skills with the ability to meet deadlines.
• Excellent written and verbal communication for diverse stakeholders.
• Experience with data collection, analysis, and reporting; familiarity with grant compliance.
• Experience budgeting and managing project finances; coordination of continuing education programs is a plus.

Responsibilities

• Coordinate project activities, timelines, milestones and deliverables with team members.
• Design and implement trainee data collection; maintain accurate records.
• Liaise with university and community partners; ensure placement of trainees in training sites.
• Ensure grant requirements are met, including commitment letters and outcome data.
• Monitor grant deliverables and prepare progress reports for funding agencies.
• Compile reports for internal and external stakeholders and assist with financial reporting.
• Develop and manage continuing education programs and related workshops/seminars.
• Coordinate trainee and supervisor payments in compliance with grant rules.

Skills

Project coordination

Grant management

Budget management

Communication

Data collection & reporting

Project management software

Independent & collaborative work

Diversity commitment

Education

Bachelor's degree in a relevant field

Tools

Project management software

Job description

Months Per Year: 12

Work Model: Hybrid Work Eligible

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator for the Achieving Optimal Childhood, Adolescence and Young Adulthood (A-OCAY): An integrated, holistic, and community-engaged model for interprofessional behavioral health workforce education and training in the Evergreen State grant. The successful candidate will be responsible for coordinating grant project activities, collecting trainee data, liaising with university and community partners, monitoring grant deliverables, contributing to required progress reports, and assisting to establish and manage the new continuing education program. This role requires excellent communication and organizational skills, project management, and basic financial skills, as well as the ability to work collaboratively with multiple stakeholders.

This position is under the supervision of the Project Director, Dr. Tam Dinh. This is a grant-funded, benefit-eligible position with an end date of 6/30/2029.

Position Description

Key Areas of Responsibility

• Coordinate project activities: Plan and organize project timelines, milestones, and deliverables. Collaborate with team members to ensure smooth execution of project plans.
• Collect trainee data: Work with the Project Director to design and implement data collection processes to gather information from trainees participating in the project. Maintain accurate and up-to-date records of trainee data.
• Liaise with university and community partners: Establish and maintain strong working relationships with project team (MSW, MACFT, DNP faculty and staff) and community partners. Coordinate communication, collaboration, and information exchange between project team and community partners. Collaborate with MSW, MACFT, and DNP field coordinators to ensure trainees are placed in training sites
• Work with trainees to ensure grant requirements are met (commitment letter, NPI, outcome data collection)
• Monitor grant deliverables: Track project progress and ensure compliance with grant requirements. Monitor timelines, milestones, and deliverables outlined in the grant proposal. Work with the Project Director to prepare and submit progress reports to funding agencies.
• Write reports: Compile and analyze project data to create comprehensive reports for internal and external stakeholders. Present findings, outcomes, and recommendations in a clear and concise manner. Work with the Project Director and Office of Sponsored Research to prepare financial reports related to project expenses and budget utilization.
• Manage the continuing education process: Develop and implement strategies to facilitate continuing education opportunities for project participants. Coordinate workshops, seminars, and other educational activities. Evaluate the effectiveness of the continuing education program and make recommendations for improvement.
• Manage trainee, clinical supervisor/preceptor/community advisory board payments: Coordinate trainee payment processes, ensuring accuracy and timeliness. Work closely with the Project Director and Office of Sponsored Research to process stipends, reimbursements, or other financial arrangements in compliance with project and grant requirements.

Minimum Qualifications

• Bachelor's degree in a relevant field (e.g., project management, healthcare administration, social sciences).
• Proven experience in project coordination or a similar role
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal. Ability to effectively communicate with diverse stakeholders.
• Proficiency in data collection, analysis, and reporting.
• Knowledge of grant management processes and familiarity with grant compliance requirements.
• Experience in managing budgets and financial aspects of projects.
• Experience in coordinating and managing continuing education programs is a plus.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in project management software and tools
• All candidates must demonstrate commitment to diversity and the university's mission, vision, and values.

Compensation at a Glance

$65,776

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Benefits are available to eligible employees working at an FTE of 0.53 or greater. Eligible employees may choose from three medical plans, as well as dental and vision insurance programs. Protect your income with life, short- and long-term disability coverage. Plan for your future with up to a 10% employer contribution toward retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions, up to a maximum of 5%.

Eligible employees may also take advantage of 100% paid tuition benefits for themselves and eligible dependents, a subsidized transportation benefit, a wellness program with free access to an on-site fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid December holiday break closure, vacation and paid sick leave, and paid community service leave.

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.

Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.

All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.