Project Coordinator 2

EC Company; Morrisville (Bucks County); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401k with employer match

Discretionary year-end bonus

Paid holidays & PTO

Medical, Dental, Vision insurance

Life Insurance

Disability Insurance

Flexible Spending Accounts

Employee Assistance Program

Job summary

EC Electric is seeking a Project Coordinator 2 to support project management and operations on-site in Fairless Hills, PA. The role focuses on coordinating documentation, tracking submittals, and managing billing and contracts across multiple construction projects.

You will work with Project Managers and Assistants to ensure accurate records, regulatory compliance, and timely pay apps while coordinating with vendors and internal teams to meet deadlines.

Qualifications

• Proven experience supporting PMs with startup/closeouts, bid tracking, and documentation control.
• Strong knowledge of contracts, certified payroll, OCIP/CCIP, COIs, bonding, liens, and permits.
• Experience handling monthly lump sum and T&M billings ($100K–$5M) with Pay Apps and SOV.

Responsibilities

• Assist with project start-ups and close-outs.
• Prepare bid forms, proposals, and vendor quotes.
• Create submittal packages and track data from vendors.
• Manage monthly lump sum and T&M billings with supporting docs.
• Maintain and track insurance, permits, RFIs, change orders, and drawings.

Skills

Project coordination

Documentation control

Billing & invoicing

Submittals & RFIs

Vendor management

Contract compliance

OCIP/CCIP

Certified payroll

Permits & liens

Education

Associate’s or Bachelor’s degree in Construction Management, Business Administration, Engineering

Job description

Project Coordinator 2

On-site • Project Coordination/Operations • Full time

Fairless Hills, Pennsylvania,

Description

The primary responsibility of the Project Coordinator 2 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 2 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements.

Duties and Responsibilities include the following:

1. Assist with project start-ups and close-outs.
2. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
3. Prepares routine correspondence (letters, memos, meeting notes and proposals).
4. Assist with bid forms, proposals, and vendor quotes.
5. Bid Tracking Log - Creating Bid Numbers and Maintaining.
6. Subcontract Checklist.
7. Certificate of Insurance Requirements, Bonds, Billing Requirements.
8. Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits).
9. Assist team with requests for project documentation.
10. Create submittal packages from information provided by the Project Manager or Assistant Project Manager. Includes understanding specs. Reaching out to Vendors/Subcontractors for project data sheets and tracking.
11. Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll).
12. Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings.
13. Provide copies or scans of drawings.
14. Assist with RFI’s.
15. Assist with material orders and/or tracking.
16. Assist with creating tiered subcontracts, managing compliance, and assisting with change management.
17. Process electrical permits and process plan reviews with supporting documentation.
18. Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.
19. Assists with pre-construction planning.
20. Conceptual understanding of creating bids/change orders.
21. Other duties as assigned.

Requirements

• Proven experience supporting Project Managers and Assistant Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control across multiple construction projects.
• Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, COIs, bonding, lien waivers, permits, and specification review to ensure full contractual and regulatory compliance.
• Hands‑on experience managing monthly lump sum and T&M billings for subcontracts ranging from $100K–$5M, including pay applications, schedules of values (SOV), invoicing accuracy, and audit‑ready documentation.
• Highly skilled in preparing correspondence, proposals, O&M manuals, meeting notes, submittal packages, record drawings, and tracking logs; adept at coordinating with vendors, subcontractors, and internal teams to meet project deadlines.
• Associate’s or Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field (or equivalent hands‑on experience).

Benefits

Salary range for this position is $60,000-$75,000 annually.

Opportunity for a discretionary year-end bonus.

401k with a 40% employer match (up to federal limit.)

Please find more information on our compensation package here.

In addition to significant career growth opportunities, full‑time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

“Know Your Rights” labor poster click the link below for additional provision under this federal mandate.

EC Electric participates in E-Verification. Click the below links for more information.

Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at [e-mail].

Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737

Equal employment opportunity, including veterans and individuals with disabilities.

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