Project Coordinator 2

Johnson Controls, Inc.; Calumet City, Northern (IL, KY); Hybrid; USD 39,000 - 51,000; Full time

Benefits offered by this job

Competitive Starting Pay

Paid Training

Company Vehicle (as applicable)

Referral Bonuses

Comprehensive Benefits

Health Savings Account (HSA)

Life Insurance

401(k) with company match

Disability Insurance

Job summary

Johnson Controls, Inc. is seeking a detail-oriented billing and admin support specialist in Illinois. Under supervision, you will assist the installation contract business, manage invoices, and support A/R and A/P tasks to help reach revenue goals.

You will coordinate with vendors and customers to ensure timely billings and payments. The role requires strong interpersonal and communication skills, proficiency with Word/Excel/ACCESS, and the ability to manage multiple projects simultaneously in a

Qualifications

• High school diploma or equivalent required.
• 2–3 years of related work experience, preferably in a technical environment.

Responsibilities

• Assist accounts receivable and accounts payable tasks.
• Support contract scheduling and billing processes, including prepare and submit billings.
• Handle customer calls and document billing activities.
• Update project/labor schedules and reconcile costs.
• Research and resolve accounts receivable disputes as needed.
• Maintain customer account information and ensure timely payments.

Skills

Interpersonal skills

Time management

Microsoft Excel

Microsoft Word

ACCESS

Desktop Publishing

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Word

Microsoft Excel

ACCESS

DesktopPublishing

Job description

What we offer

Competitive Starting Pay

Paid Training

Global Advancement Opportunities

Company Vehicle (as applicable)

Referral Bonuses

Comprehensive Benefits

• Medical/Dental/Visioninsurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) savings plan with company match
• Short-Term and Long-Term Disability
• Employee Assistance Program
• Wellness Program
• And More!

What you will do

Underdirect supervision, tracks and provides direct support for the installation contract business. Activelyparticipatesin accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue goals, billings, collections, and subcontract processing. Providesback upcustomer call handling, as needed. Provides administrative,day to daysupport inthe operationalareas.

How you will do it

Answers any customer/subcontractorsinquiries and resolves or escalates customer issues, asappropriate.

• Updates project/labor schedules as required by project owner.
• Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases,expensesand other operations related transactions.
• Performs necessary cost transfers.
• Prepare andsubmitbillings.
• Completes anyadditionaldocumentationrequiredfor billing,i.e.certified payroll.
• Reconciliation of accounts payableexceptionsas necessary.
• Assistinstallation teams as needed to reach revenue goals, which may include contacting vendors.
• Researches,resolvesor escalatesaccountsreceivable disputes as outlined in the escalation process.
• Works with Accounts Receivables contact toassistwith resolution of A/R issues.Determinesappropriate actionsfortimelyresolution.
• If needed,willinteract with Customer to resolve receivable issues.
• Processes invoice credits andrebills, as necessary.
• Proactively contacts customersensurecustomer satisfaction and a commitment to pay.
• Maintains notes withinappropriate systems.
• Updates andretainscustomer account information related to special billing conditions, tax status, invoice approval contacts, billingaddressesand special billing ratesup-to-date.
• Support subcontractprocessincludinginsuringall documentation has been provided to meet safetyrequirementsand any bonds arereceivedand lien wavers are provided per contract requirements.
• Assist COAs in resolution of issues.
• Provideadditionaloperations administration support, asrequired.

What we look for

High school diploma or equivalent required, plus 2to3years of related work experience, preferably within a technical work environment.

Must have strong interpersonal skills to effectively communicate with both internal and external clients.

• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
• Ability to prioritize work activities based uponfinancial impacttodesired business goals.
• Must have proficient computer skills within the following applications: Microsoft Word, Excel, ACCESS, DesktopPublishingand Internet business application usage.
• Mustdemonstratethe ability to perform work independently anddemonstratesolid organizational and attention to detail skills.
• Preferred
  Associate’s degree preferred.
• Experience and/or basic project accounting or costing principals is desired.
• Updated NON Exempt verbiage

HIRING HOURLY RANGE: $28 - $37 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile.

To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us.