Project Coordinator 2

Johnson Controls; Calumet City (IL); On-site; USD 39,000 - 51,000; Full time

Benefits offered by this job

Competitive Starting Pay

Paid Training

Global Advancement Opportunities

Company Vehicle (as applicable)

Referral Bonuses

Comprehensive Benefits

Medical/Dental/Vision insurance

Health Savings Account (HSA)

Life Insurance

401(k) with company match

Disability insurance

Employee Assistance Program

Wellness Program

And More!

Job summary

Johnson Controls is seeking a detail-oriented office professional to support installation contract billing and financial processes in the United States. You will assist with AR/AP, scheduling, billing, and vendor coordination while maintaining accurate project records.

The role requires strong Excel/Word skills, good communication, and the ability to manage multiple tasks with precision. A high school diploma is required; an Associate's degree is preferred.

Qualifications

• High school diploma or equivalent and 2–3 years of related work experience preferred in a technical environment.
• Strong interpersonal skills to communicate with internal and external clients.
• Ability to juggle multiple projects with tact and persistence.
• Proficient in Word, Excel, Access, desktop publishing, and internet applications.
• Independent worker with solid organizational and attention to detail skills.

Responsibilities

• Under direct supervision, tracks and provides direct support for the installation contract business.
• Participates in accounts receivable, accounts payable and financial activities including scheduling and billings.
• Provides back-up customer call handling and day-to-day operational support.
• Updates project and labor schedules as required by the project owner.
• Runs reports, researches unaligned costs, and assists with billing documentation.
• Reconciles accounts payable exceptions and supports subcontract processes.

Skills

Interpersonal skills

Microsoft Word

Microsoft Excel

Microsoft Access

Desktop Publishing

Internet applications

Attention to detail

Prioritization

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Desktop Publishing

Internet business applications

Job description

What we offer:

• Competitive Starting Pay
• Paid Training
• Global Advancement Opportunities
• Company Vehicle (as applicable)
• Referral Bonuses
• Comprehensive Benefits
• Medical/Dental/Vision insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) savings plan with company match
• Short-Term and Long-Term Disability
• Employee Assistance Program
• Wellness Program
• And More!

What you will do

• Under direct supervision, tracks and provides direct support for the installation contract business.
• Actively participates in accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue goals, billings, collections, and subcontract processing.
• Provides back up customer call handling, as needed.
• Provides administrative, day to day support in the operational areas.

How you will do it

• Answers any customer/subcontractors inquiries and resolves or escalates customer issues, as appropriate.
• Updates project/labor schedules as required by project owner.
• Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases, expenses and other operations related transactions.
• Performs necessary cost transfers.
• Prepare and submit billings.
• Completes any additional documentation required for billing, i.e. certified payroll.
• Reconciliation of accounts payable exceptions as necessary.
• Assist installation teams as needed to reach revenue goals, which may include contacting vendors.
• Researches, resolves or escalates accounts receivable disputes as outlined in the escalation process.
• Works with Accounts Receivables contact to assist with resolution of A/R issues. Determines appropriate actions for timely resolution.
• If needed, will interact with Customer to resolve receivable issues.
• Processes invoice credits and rebills, as necessary.
• Proactively contacts customers ensure customer satisfaction and a commitment to pay.
• Maintains notes within appropriate systems.
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date.
• Support subcontract process including insuring all documentation has been provided to meet safety requirements and any bonds are received and lien wavers are provided per contract requirements.
• Assist COAs in resolution of issues.
• Provide additional operations administration support, as required.

What we look for

Required

• High school diploma or equivalent required, plus 2 to 3 years of related work experience, preferably within a technical work environment.
• Must have strong interpersonal skills to effectively communicate with both internal and external clients.
• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
• Ability to prioritize work activities based upon financial impact to desired business goals.
• Must have proficient computer skills within the following applications: Microsoft Word, Excel, ACCESS, Desktop Publishing and Internet business application usage.
• Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.

Preferred

• Associate's degree preferred.
• Experience and/or basic project accounting or costing principals is desired.

Updated NON Exempt verbiage

HIRING HOURLY RANGE: $28 - $37 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us .

Johnson Controls International plc. is an equal employment oppor