Project Coordinator

Tocci Building Corporation; Woburn (MA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, FSA, life, AD&D, long

Professional development opportunities

Job summary

TOCCI is hiring a Project Coordinator to support its project and field management teams. The role links project teams with corporate accounting, handling subcontract administration, insurance compliance, owner and subcontractor payments, and maintaining records in Procore, Timberline, and Textura from setup through closeout.

The ideal candidate is organized, deadline-driven, and discreet with financial data.

Qualifications

• Associate or bachelor’s degree (accounting, economics or business preferred) or equivalent work experience.
• 5+ years of administrative experience at a construction management or trade firm.
• Proficiency in Procore, Timberline, Textura and Microsoft Office.

Responsibilities

• Set up new projects and maintain project data in Procore, Timberline and Textura.
• Monitor subcontractor insurance certificates and renewals, notifying leadership of gaps.
• Prepare Owner Applications for Payment and compile supporting documentation.
• Review and process subcontractor payment applications, change orders and lien waivers.
• Compare information across multiple systems for financial consistency.
• Manage project closeout, including final payment applications.
• Coordinate jobsite mobilization and demobilization, including field offices, utilities, services and supplies.

Skills

Attention to deadlines

Organizational skills

Communication with subcontractors

Education

Associate or Bachelor's degree in accounting/economics/business

Tools

Procore

Timberline (Sage 300 CRE)

Textura

Microsoft Office

Job description

TOCCI has an immediate opening for a Project Coordinator.

TOCCI is hiring a Project Coordinator to support its project and field management teams. The Project Coordinator is the link between project teams and corporate accounting, responsible for subcontract administration, insurance compliance, owner and subcontractor payment applications, and accurate project records in Procore, Timberline (Sage 300 CRE) and Textura from project setup through closeout.

What You’ll Do:

• Set up new projects and maintain project data in Procore, Timberline (Sage 300 CRE) and Textura
• Monitor subcontractor insurance certificates and renewals, and notify project leadership of gaps before they affect work
• Work with the Project Manager to prepare Owner Applications for Payment and compile supporting documentation, including lien waivers and other applicable documents
• Review and process subcontractor payment applications, change orders and lien waivers
• Compare information across multiple systems for financial consistency
• Manage project closeout, including final payment applications
• Coordinate jobsite mobilization and demobilization, including field offices, utilities, services and supplies.

What We’re Looking For:

The ideal candidate is thorough, well organized and attentive to deadlines. They follow up with subcontractors persistently while maintaining good working relationships, and they handle financial and contractual information with discretion.

Required:

• Associate or bachelor’s degree (accounting, economics or business preferred) or equivalent work experience
• 5+ years of administrative experience at a construction management or trade firm
• Proficiency in Procore, Timberline, Textura and Microsoft Office

Preferred:

• Experience with AIA billing, lien waivers, subcontractor insurance, OCIP and other compliance processes
• Familiarity with HH2, Procore, Timberline (Sage 300 CRE) and Textura
• $65,000 – $75,000
• 401(k) with company match
• Medical, dental, FSA, life, AD&D, short- and long-term disability insurance
• Professional development, continuing education, and leadership growth opportunities

Tocci Construct supports long-term career growth through individualized development paths, mentorship, and professional advancement opportunities.

Tocci Construct, LLC provides equal employment opportunity to all persons regardless of race, color, religion, creed, national origin, citizenship status, ancestry, sex, age, disability, sexual orientation, marital status, genetics, status with regard to public assistance, active military or veteran status, or any other characteristic protected by federal, state or local law.TOCCI bases all employment related decisions on merit, qualifications and abilities.The Company will make reasonable accommodations for qualified individuals with known disabilities who meet the physical requirements of a position, unless doing so would result in an undue hardship. This policy governs all aspects of employment including selection, job assignment, compensation, discipline, termination and access to benefits and training.

About TOCCI

TOCCI is an award-winning construction management firm recognized for delivering complex projects through innovation, collaboration, and operational excellence. We combine deep construction expertise with forward-thinking technology and a culture built on continuous learning, accountability, and respect.

We are proud to be an Equal Opportunity Employer and encourage candidates from diverse backgrounds to apply.