Project Coordinator

Zalk Josephs Fabricators, LLC; Stoughton (WI); Sur place; USD 52 000 - 76 000; Plein temps

Avantages offerts par ce poste

Inclusive Medical, Dental, Vision, and

Disability and Life insurance

Health Savings Account contribution

401(k) with company match

Tuition reimbursement and LinkedIn学习

Résumé du poste

Zalk Josephs Fabricators, LLC is seeking a Project Coordinator to support project execution on site and administratively, collaborating closely with the Project Manager and Finance. The role involves maintaining schedules, RFIs, submittals, and closeout records while helping with budgeting, reporting, and billing processes.

Ideal candidates will have strong organizational and communication skills, proficiency in MS Office, and familiarity with construction project management software.

Qualifications

• 1-3 years of experience supporting construction projects, project administration, operations, finance, or related activities.
• Associate degree in Construction Management, Business, Finance, or related field; or equivalent experience.
• Excellent organizational, communication, problem-solving, and time management skills; able to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook); familiarity with construction ERP, accounting, or project management software; familiarity with Textura, GCPay, LCP Tracker, Smartsheet is a plus.
• Experience in project financial administration, cost tracking, billing, forecasting, or controls is a plus.

Responsabilités

• Support the Project Manager in execution, administration, startup, and closeout of projects.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners.
• Maintain project documentation: schedules, RFIs, submittals, change orders, compliance records, closeout docs.
• Track and follow up on deliverables to ensure deadlines.
• Assist with reporting, budgeting, schedule management, and issue resolution.
• Support safety, quality, and field reporting while keeping records organized.
• Communicate project status and financial updates to PM and Finance.
• Collaborate with finance to support job cost tracking, forecasting, SOV, monthly billing, and invoicing.
• Coordinate compliance docs (COIs, tax exemptions, bonds) and purchase orders.
• Support change management and project recordkeeping.

Connaissances

Project support

Organizational skills

Communication

MS Office

Textura

Formation

Associate degree in Construction Management or related field

Outils

Textura

GCPay

LCP Tracker

Smartsheet

Description du poste

The Project Coordinator supports project execution across jobsite and administrative functions, working closely with the Project Manager and Finance. This role helps maintain the documentation, financial administration, compliance, communication, and tracking necessary to keep projects organized and moving forward. The Project Coordinator provides exposure to core project management responsibilities and an opportunity to develop toward future roles in project management or job cost accounting.

Our Core Values

People First, Always | Send everyone home safely, every day. Respect different perspectives. Build trust. Establish strong relationships.

Remain Humble and Authentic | Be driven by integrity. Follow through on your commitments. Consider the impact of your decisions on others. Take Responsibility.

Stay Hungry | Think big. Embrace the journey. Seek knowledge and feedback. Focus on continuous improvement.

Primary Responsibilities

Project Support & Coordination

• Support the Project Manager in the execution, administration, startup, and closeout of projects.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners to ensure alignment on deliverables and timelines.
• Maintain project documentation, including schedules, RFIs, submittals, change orders, compliance records, and closeout documentation.
• Track and follow up on project deliverables to ensure deadlines are met.
• Assist with reporting, budgeting, schedule management, and issue resolution.
• Support safety, quality, and field reporting requirements while maintaining accurate and organized project records.
• Communicate project status, financial updates, risks, and key issues to the PM and Finance.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.
• Collaborate with finance and accounting to support project financial administration and billing, including job cost tracking, forecasting, budget-to-actual review, Schedule of Values (SOV), monthly billing and invoice processing, and stored materials documentation.
• Coordinate project and subcontractor/vendor compliance and documentation, including tax exemption certificates, COIs, bonding, OCIP/CCIP programs, writing and executing purchase orders, and tracking engineering and detailing.
• Support change management and project recordkeeping, including tracking NOCs/change orders, preparing supporting cost documentation and CO budgets, processing related subcontractor/vendor changes, and maintaining organized project files and records.

Minimum Qualifications

• 1-3 years of experience supporting construction projects, project administration, operations, finance, or related activities.
• Associate degree in Construction Management, Business, Finance, or a related field; or an equivalent combination of education and construction-related experience.
• Excellent organizational, communication, problem-solving, and time management skills, with the ability to manage multiple priorities, coordinate across project teams, and meet deadlines.
• Strong proficiency in Microsoft Office applications (Excel, Word, and Outlook), and experience in using construction ERP, accounting, or project management software; familiarity with Textura, GCPay, LCP Tracker, and Smartsheet is a plus.
• Experience supporting project financial administration, cost tracking, billing, forecasting, change management, or related project controls activities is a plus.
• Familiarity with construction documentation, including project schedules, RFIs, submittals, change orders, and project records preferred.

What We Can Offer You:

• Inclusive Medical, Dental, Vision, Accident, and Illness insurance
• Company paid Disability and Life insurance
• Health Savings Account contribution of up to $1,200 per year
• 401(k) retirement savings program with a company match
• Employee Assistance Program including discounts with major vendors & products
• Mental and physical wellness programs
• Competitive time off package including vacation, sick, and holiday pay
• Career advancement opportunities with a stable well-established organization
• Tuition reimbursement program and access to LinkedIn Learning course

Zalk Josephs is an Equal Opportunity Employer.

Qualified candidates will be considered without regard to race, sex, disability, veteran status, sexual orientation or gender identity.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.