Project Coordinator

Core-Mark International; Westlake (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Core-Mark International in Texas Westlake is seeking a Project Coordinator to own the creation, maintenance, and governance of executive collateral and presentations. You will partner with the project management team to translate project details into leadership-ready materials that support visibility and decision-making.

The role emphasizes executive communication, presentation development, documentation consistency, and collateral governance, requiring strong MS Office skills, attention to

Qualifications

• High School Diploma or GED required.
• Strong MS Office proficiency, especially PowerPoint, Excel, Word, Outlook and SharePoint.
• Experience preparing accurate, professional documentation and presentations for business stakeholders.

Responsibilities

• Executive collateral creation: status decks, steering committee presentations, leadership readouts, and one-pagers.
• Maintain recurring executive presentations with updates and version control.
• Ensure collateral aligns with templates, messaging standards, and governance.
• Consolidate project updates, risks, milestones, decisions into concise content.
• Manage organized repositories of executive decks, templates, and summaries.
• Prepare materials for executive reviews and leadership meetings.
• Identify opportunities to improve clarity and efficiency of collateral processes.

Skills

Executive communication

Presentation development

Organizational skills

Attention to detail

Collaboration

Problem-solving

Adaptability

Professionalism

Education

High School Diploma or GED

Tools

PowerPoint

Excel

Word

Outlook

SharePoint

Job description

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Job Description

We Deliver the Goods:

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Summary:

The Project Coordinator will be dedicated to the creation, maintenance, and quality control of executive-level project collateral and presentations. This role will partner closely with the project management team to convert project information into clear, accurate, visually polished, and leadership-ready materials that support executive visibility, decision-making, and stakeholder alignment. This position primary focus is executive communication, presentation development, documentation consistency, and collateral governance.

Key Responsibilities:

• Executive Collateral Creation: Create executive-facing project materials, including status decks, steering committee presentations, leadership readouts, executive summaries, project one-pagers, milestone updates, and decision-support materials.
• Presentation Development and Maintenance: Maintain recurring executive presentations by updating content, refreshing visuals, validating formatting, ensuring version control, and preparing materials for leadership meetings.
• Document Quality Control: Ensure all executive collateral is accurate, consistent, visually polished, and aligned to established templates, messaging standards, and leadership communication expectations.
• Content Consolidation: Partner with project managers to gather project updates, risks, milestones, decisions, and key messages, then translate the information into concise, executive-ready content.
• Collateral Library Management: Maintain organized repositories of executive decks, templates, project summaries, historical readouts, and supporting materials to ensure content can be easily accessed, reused, and updated.
• Template and Standards Governance: Support the development and maintenance of standard templates, formatting guidelines, reporting structures, and presentation standards for project management collateral.
• Meeting Material Preparation: Prepare and finalize materials for executive reviews, steering committees, portfolio updates, and stakeholder presentations, ensuring content is ready for distribution by required deadlines.
• Continuous Improvement: Identify opportunities to improve the clarity, consistency, visual quality, and efficiency of executive project collateral and presentation processes.

Desired Skills:

• Executive Communication: Strong written and visual communication skills with the ability to translate project details into concise, polished, leadership-ready materials.
• Presentation Development: Proficiency in creating clear, professional PowerPoint materials, including status decks, summary slides, dashboards, and executive readouts.
• Organizational Skills: Strong organizational and multitasking abilities, with keen attention to detail and the ability to manage multiple project updates, deadlines, and collateral requests.
• Attention to Detail: Demonstrated ability to ensure accuracy, consistency, formatting quality, and executive-level polish across project materials and documentation.
• Collaboration: Ability to work effectively with project managers, business partners, and cross-functional stakeholders to gather inputs, validate information, and move deliverables forward.
• Problem-Solving: Strong problem-solving skills with the ability to identify information gaps, clarify open items, and propose practical solutions.
• Adaptability: Flexibility to adapt to changing priorities, project requirements, and tight leadership deadlines.
• Professionalism: Demonstrates professionalism, confidentiality, sound judgment, and integrity in handling sensitive project and executive-level information.

Required Qualifications

• High School Diploma or GED
• Proficient in MS Office applications, with strong emphasis on PowerPoint, Excel, Word, Outlook, and SharePoint
• Demonstrated ability to prepare accurate, professional documentation, reports, or presentations for business stakeholders.