Project Coordinator

Socket.dev; Waukesha (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Suburban is seeking a Project Coordinator to help manage multi-family and commercial construction projects using Procore, SharePoint, and Excel. You will work with Project Managers and the Director of Operations to plan, budget, forecast, and administer project activities from inception to closeout.

The ideal candidate is highly organized, proactive, customer-focused, and looking to build a long-term career in construction operations and project management.

Qualifications

• Must have proficiency in Procore, especially Project Financials module.
• Familiarity with SharePoint, Excel, Outlook; Bluebeam is a plus.
• Associate degree or higher in Construction, Engineering, or Architecture.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Support Project Managers in planning, execution, and closeout of construction projects.
• Coordinate data between field teams and internal stakeholders.
• Identify and resolve issues impacting schedule, budget, or customer satisfaction.
• Assist with budgeting, job cost tracking, forecasting, and financial reporting.
• Support change orders, billing documentation, and contract administration.
• Monitor project costs, commitments, and production performance.
• Maintain project records and support reporting needs.
• Assist with start-up and close-out processes; increase ownership over responsibilities.

Skills

Project coordination

Budgeting

Forecasting

Communication

Time management

Education

Associate's degree or higher in Construction/Engineering/Architecture

Tools

Procore

SharePoint

Excel

Outlook

Bluebeam

Job description

Company Overview

Suburban was founded as a small drywall services business in 1978. Today we are Southern Wisconsin's leading provider of construction finishes - we offer a complete line of drywall, insulation, metal framing, painting, and staining services. We pride ourselves on providing a large range of construction services to complete your building project on time and on budget. At Suburban, quality results and a seamless customer experience come first. We believe that service makes the difference.

Position Summary

The Project Coordinator (PC) supports the successful execution of construction projects by assisting Project Managers & the Director of Operations with project planning, financial review, and administration activities throughout the lifecycle of multi-family and commercial projects using systems including Procore, SharePoint, and Excel.

The ideal candidate is highly organized, proactive, customer-focused, and interested in building a long-term career in construction operations and project management.

Key Responsibilities

• Support Project Managers in the planning, execution, and closeout of construction projects.
• Coordinate data between field teams and internal stakeholders.
• Help identify and resolve project issues before they impact schedule, budget, or customer satisfaction.
• Assist with setting up project budgets, job cost tracking, forecasting, and financial reporting.
• Support change order management, billing documentation, and contract administration activities.
• Monitor project costs, commitments, and production performance.
• Ensure project documentation and financial records remain accurate and up to date.
• Manage project documentation including RFIs, submittals, drawings, meeting minutes, contracts, and closeout documents.
• Track project milestones, deliverables, and compliance requirements.
• Maintain accurate project records and support reporting needs.
• Assist with project startup and closeout processes.
• Take increasing ownership of project responsibilities and decision-making.
• Support process improvement initiatives that improve project performance and operational efficiency.

Qualifications

• Proficiency in Procore, specifically the Project Financials module, required.
• Proficiency in software including SharePoint, Excel, Outlook, and Bluebeam beneficial.
• Associate's degree or greater in a related field, such as Construction, Engineering, or Architecture, beneficial.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Experience working with blueprints, drawings, specifications, and construction documents beneficial.