Project Coordinator

Suburban Drywall Inc.; Waukesha (WI); On-site; USD 52,000 - 75,000; Full time

Job summary

Suburban Drywall Inc. is seeking a Project Coordinator to support Project Managers and the Director of Operations on multi-family and commercial construction projects.

You will assist with planning, budgeting, forecasting, and administrative tasks across the project lifecycle. The ideal candidate is highly organized, proactive, customer-focused, and looking to build a long-term career in construction operations and project management.

Qualifications

• Proficiency in Procore, especially Project Financials module.
• Proficiency in SharePoint, Excel, Outlook; Bluebeam beneficial.
• Associate’s degree or greater in Construction, Engineering, or Architecture, beneficial.
• Strong organizational and time-management skills, with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience with blueprints, drawings, specifications, and construction documents beneficial.

Responsibilities

• Support Project Managers in planning, execution, and closeout of construction projects.
• Coordinate data between field teams and internal stakeholders.
• Help identify and resolve project issues before they impact schedule, budget, or customer satisfaction.
• Assist with setting up project budgets, job cost tracking, forecasting, and financial reporting.
• Support change order management, billing documentation, and contract administration activities.
• Monitor project costs, commitments, and production performance.
• Ensure project documentation and financial records remain accurate and up to date.
• Manage project documentation including RFIs, submittals, drawings, meeting minutes, contracts, and closeout documents.
• Track project milestones, deliverables, and compliance requirements.
• Maintain accurate project records and support reporting needs.
• Assist with project startup and closeout processes.
• Take increasing ownership of project responsibilities and decision-making.
• Support process improvement initiatives that improve project performance and operational efficiency.

Skills

Procore Project Financials

Organizational skills

Time management

Written and verbal communication

Education

Associate’s degree or greater in Construction/Engineering/Architecture

Tools

SharePoint

Excel

Outlook

Bluebeam

Job description

Company Overview

Suburban was founded as a small drywall services business in 1978. Today we are Southern Wisconsin’s leading provider of construction finishes — we offer a complete line of drywall, insulation, metal framing, painting, and staining services. We pride ourselves on providing a large range of construction services to complete your building project on time and on budget. At Suburban, quality results and a seamless customer experience come first. We believe that service makes the difference.

Position Summary

The Project Coordinator (PC) supports the successful execution of construction projects by assisting Project Managers & the Director of Operations with project planning, financial review, and administration activities throughout the lifecycle of multi-family and commercial projects using systems including Procore, SharePoint, and Excel.

The ideal candidate is highly organized, proactive, customer-focused, and interested in building a long-term career in construction operations and project management.

Key Responsibilities

• Support Project Managers in the planning, execution, and closeout of construction projects.
• Coordinate data between field teams and internal stakeholders.
• Help identify and resolve project issues before they impact schedule, budget, or customer satisfaction.
• Assist with setting up project budgets, job cost tracking, forecasting, and financial reporting.
• Support change order management, billing documentation, and contract administration activities.
• Monitor project costs, commitments, and production performance.
• Ensure project documentation and financial records remain accurate and up to date.
• Manage project documentation including RFIs, submittals, drawings, meeting minutes, contracts, and closeout documents.
• Track project milestones, deliverables, and compliance requirements.
• Maintain accurate project records and support reporting needs.
• Assist with project startup and closeout processes.
• Take increasing ownership of project responsibilities and decision-making.
• Support process improvement initiatives that improve project performance and operational efficiency.

Qualifications

• Proficiency in Procore, specifically the Project Financials module, required.
• Proficiency in software including SharePoint, Excel, Outlook, and Bluebeam beneficial.
• Associate’s degree or greater in a related field, such as Construction, Engineering, or Architecture, beneficial.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Experience working with blueprints, drawings, specifications, and construction documents beneficial.