Project Coordinator

Riley Construction; Kenosha (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Riley Construction is seeking a Project Coordinator to support the Kenosha, WI and Waukegan, IL area. The role works closely with the Project Manager and sometimes the Project Engineer to organize project information and communications.

You will coordinate administrative tasks, enter data in Viewpoint, manage logs, and assist with submittals, RFIs, and billing. This position requires an AA/technical degree and 0–2 years of experience.

Qualifications

• Associate degree (A.A.) or equivalent from a two-year college or technical school.
• 0–2 years of experience coordinating multiple construction management projects.
• Experience with Outlook, Word, Excel, and Viewpoint preferred.

Responsibilities

• Coordinates project administrative support.
• Enters in Viewpoint and issues subcontracts, change orders and purchase orders written by the PM; handles owner direct POs.
• Enters in Viewpoint or AIA and issues prime contract change orders written by PM.
• Creates and maintains Viewpoint logs (submittals, closeouts, punch lists) with PM help.
• Schedules and organizes meetings; records and issues meeting minutes.
• Manages on-site office setup and mobilization; closes down offices after project completion.
• Archives closed job files and supports other duties as assigned.
• Participates in the bidding process and supports subcontractor submittals, RFIs, and RFQs.
• Supports budget management: tracks invoices, field timecards, and price comparisons.

Skills

Multitasking

Communication

Organization

Education

Associate degree or equivalent

Tools

Outlook

Word

Excel

Viewpoint

Job description

Do you want to be part of the Riley Construction Co., Inc. team? We are one of the fastest growing commercial construction companies in the Southeastern WI/Northern IL area and great things are happening!

We currently have an opening for a qualified Project Coordinator to support the Kenosha, WI and Waukegan, IL area.

The Project Coordinator works closely with the Project Manager, and in some instances the Project Engineer, throughout the completion of a project. The Project Coordinator organizes and distributes job information between the Project Manager, Superintendent, Subcontractors, Owner, Architect and Divisional Accountant.

Responsibilities:

• Coordinates project administrative support.
• Enters in Viewpoint and issues subcontracts, change orders and purchase orders written by the PM. Enters, issues, and manages owner direct purchase orders.
• Enters in Viewpoint or AIA and issues prime contract change orders written by PM.
• Creates and maintains in Viewpoint the submittal log for projects to which assigned with help from the PM; maintains logs accurately.
• Schedule and organize meetings; captures, gains approval for and then issues meeting minutes.
• For job sites, sets up and readies office area, including office supplies, copiers, cleaning crew schedules, and other project mobilization activities. Closes down onsite offices when project is complete.
• Creates in Viewpoint the closeout log for projects to which they are assigned, maintains closeout log accuracy with the help of the PM. Once received, assembles either hard copies or electronically and forwards to owner and architect for their records.
• Creates in Viewpoint, issues, tracks progress (with Supt. and PM), and enters updates for project punch list.
• Solicits subcontractor closeout documents and promptly enters into Viewpoint.
• Archives closed job files.
• Other duties as assigned.

Participates in the bidding process.

• Solicits subcontractor submittals and promptly enters into Viewpoint. Sends submittals to architect for review and then to subcontractors.
• Enter and process Requests for Information (RFIs) and Requests for Quotations (RFQs) in Viewpoint.

Supports the budget management process.

• Requests subcontractor invoices when not submitted on time.
• Supports billing process by matching tickets to invoices.
• Collects/tracks field timecards, as required.
• Conducts price comparison shopping, as required.
• Completes small project billing, with oversight from Project Engineer/Manager
• Miscellaneous secretarial/IT duties including but not limited to copying, filing, typing and occasional phone coverage, equipment maintenance, escalating IT issues to IT department.

Qualifications:

• Associate degree (A. A.) or equivalent from two-year college or technical school
• 0-2 years past experience in multi-task coordination of construction management projects.
• Experience with Outlook, Word, Excel, and Viewpoint are preferred.

Riley Construction is an Equal Opportunity Employer