Project Coordinator

NOOTER Chicago | Amex Nooter LLC; Warrenton (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee-owned company

401(k) with employer match

Medical coverage

Job summary

NOOTER Chicago is seeking a Project Coordinator in Warrenton, MO to support construction project execution. You will process field labor timekeeping, verify cost coding, and coordinate with field leadership to resolve discrepancies while supporting payroll and workforce reporting.

You will maintain project documentation (RFIs, submittals, correspondence, meeting records) and assist with material purchasing, PO administration, inventory tracking, and vendor coordination.

Qualifications

• Associate's or Bachelor's degree in a related field.
• 2–5 years in project administration, coordination, or controls.
• Experience with labor timekeeping, payroll support, cost coding, or workforce reporting.
• Experience with material purchasing, PO administration, and inventory management.
• Experience maintaining project documents (RFIs, submittals, minutes).
• Knowledge of construction PM processes and document control.

Responsibilities

• Review and process field labor timekeeping records and verify cost coding accuracy.
• Coordinate with field leadership to resolve discrepancies and support payroll/workforce reporting.
• Maintain project documentation (RFIs, submittals, correspondence, meeting records, files).
• Assist with material purchasing, PO administration, inventory tracking, and vendor coordination.
• Update and manage project management system data; support audits and compliance.

Skills

Timekeeping

Payroll support

Document control

Cost coding

Procurement coordination

Project administration

Communication

Auditing

Education

Associate's or Bachelor's in Business Administration/Construction Management/Project Management/Accounting

Tools

Microsoft Office

Job description

POSITION INTRODUCTION

Would you like to be part of a company that is employee owned? We invite you to consider joining NOOTER. As a Project Coordinator, you will play a critical role in supporting construction project execution through labor timekeeping, cost coding, document control, procurement coordination, and project administration. This position helps ensure accurate project reporting, compliance, cost tracking, and record management while serving as a key link between project managers, field teams, subcontractors, and vendors.

About Nooter

With more than a century of experience, NOOTER combines national horsepower with local expertise in process mechanical construction, process electrical construction, material handling systems, structural steel, rigging, fabrication, machine setting, and related industrial construction services. As an employee-owned company, NOOTER is committed to delivering safe, high-quality solutions while investing in the success and growth of our employee-owners. We foster a collaborative culture where leadership, innovation, accountability, and continuous improvement are valued and rewarded.

DAY IN THE LIFE

A typical day as a Project Coordinator involves supporting multiple aspects of industrial and construction project operations to keep projects organized, compliant, and on schedule. You will review and process field labor timekeeping records, verify cost coding accuracy, coordinate with field leadership to resolve discrepancies, and support payroll and workforce reporting activities. Throughout the day, you will maintain project documentation, including RFIs, submittals, correspondence, meeting records, and project files, ensuring information is current and accessible. You will also assist with material purchasing, purchase order administration, inventory tracking, vendor coordination, and project management system updates. Working closely with project managers, field supervisors, subcontractors, vendors, and project controls personnel, you will help ensure accurate reporting, support audit and compliance requirements, and contribute to successful project execution through effective organization, communication, and administrative coordination.

Qualifications

• Associate's degree or Bachelor's degree in Business Administration, Construction Management, Project Management, Accounting, or a related field; or an equivalent combination of education and relevant experience.
• 2 to 5 years of experience in project administration, project coordination, construction administration, project controls, payroll/timekeeping, procurement, or document control.
• Experience processing labor timekeeping records, payroll support activities, cost coding, job costing, or workforce reporting.
• Experience with material purchasing, purchase order administration, inventory management, or vendor coordination.
• Experience maintaining project documentation, including RFIs, submittals, correspondence, meeting minutes, and project records.
• Knowledge of construction project management processes, project reporting, labor tracking, cost control, document control, and records management.
• Proficiency with Microsoft Office Suite and the ability to learn project management, document control, procurement, and timekeeping systems.
• Strong organizational, communication, problem-solving, auditing, and administrative coordination skills with exceptional attention to detail.

Benefits

NOOTER provides a comprehensive benefits package. Our 401(k) includes an employer match and annual non-elective contribution. We offer medical coverage with an employer contribution toward an HSA, company-paid dental coverage and Short-Term Disability, vision coverage, fitness reimbursement, and the opportunity to build a rewarding career with a successful employee-owned organization.

NOOTER is committed to creating and maintaining an environment in which all employees feel valued, included, safe, and empowered to do their best work. We are proud to be an equal opportunity workplace and all qualified applicants will receive consideration for employment without regard to protected status.

Pre-employment drug screen and background check required.