Project Coordinator

CIC Group; Warrenton (MO); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) match

Medical + HSA

Dental coverage

Short-Term Disability

Vision coverage

Job summary

NOOTER is seeking a Project Coordinator to support industrial construction projects in a collaborative, employee-owned environment. You will manage labor timekeeping, cost coding, document control, and procurement coordination, serving as a bridge between project managers, field teams, subcontractors, and vendors.

The role emphasizes accurate reporting, cost tracking, and compliance while helping keep projects on schedule.

Qualifications

• Associate's or Bachelor's degree in a related field or equivalent experience.
• 2–5 years of project administration, coordination, or controls experience.
• Experience with labor timekeeping, payroll support, cost coding, or job costing.
• Experience with material purchasing, PO administration, inventory, or vendor coordination.
• Strong documentation and records management practices.
• Knowledge of construction PM processes, reporting, labor tracking, and control.

Responsibilities

• Support field labor timekeeping, cost coding, and labor reporting activities.
• Maintain project documentation: RFIs, submittals, minutes, and records.
• Coordinate with field teams, subcontractors, and vendors to resolve issues.
• Assist with material purchasing, PO administration, and inventory tracking.
• Update project controls systems and ensure accurate reporting for audits.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Auditing

Administrative coordination

Education

Associate's or Bachelor's in Business Administration / Construction Management / Project Management / Accounting

Tools

Microsoft Office Suite

Job description

POSITION INTRODUCTION

Would you like to be part of a company that is employee owned? We invite you to consider joining NOOTER.

As a Project Coordinator, you will play a critical role in supporting construction project execution through labor timekeeping, cost coding, document control, procurement coordination, and project administration. This position helps ensure accurate project reporting, compliance, cost tracking, and record management while serving as a key link between project managers, field teams, subcontractors, and vendors.

ABOUT NOOTER

With more than a century of experience, NOOTER combines national horsepower with local expertise in process mechanical construction, process electrical construction, material handling systems, structural steel, rigging, fabrication, machine setting, and related industrial construction services. As an employee-owned company, NOOTER is committed to delivering safe, high-quality solutions while investing in the success and growth of our employee-owners. We foster a collaborative culture where leadership, innovation, accountability, and continuous improvement are valued and rewarded.

DAY IN THE LIFE

A typical day as a Project Coordinator involves supporting multiple aspects of industrial and construction project operations to keep projects organized, compliant, and on schedule. You will review and process field labor timekeeping records, verify cost coding accuracy, coordinate with field leadership to resolve discrepancies, and support payroll and workforce reporting activities. Throughout the day, you will maintain project documentation, including RFIs, submittals, correspondence, meeting records, and project files, ensuring information is current and accessible. You will also assist with material purchasing, purchase order administration, inventory tracking, vendor coordination, and project management system updates. Working closely with project managers, field supervisors, subcontractors, vendors, and project controls personnel, you will help ensure accurate reporting, support audit and compliance requirements, and contribute to successful project execution through effective organization, communication, and administrative coordination.

QUALIFICATIONS

• Associate's degree or Bachelor's degree in Business Administration, Construction Management, Project Management, Accounting, or a related field; or an equivalent combination of education and relevant experience.
• 2 to 5 years of experience in project administration, project coordination, construction administration, project controls, payroll/timekeeping, procurement, or document control.
• Experience processing labor timekeeping records, payroll support activities, cost coding, job costing, or workforce reporting.
• Experience with material purchasing, purchase order administration, inventory management, or vendor coordination.
• Experience maintaining project documentation, including RFIs, submittals, correspondence, meeting minutes, and project records.
• Knowledge of construction project management processes, project reporting, labor tracking, cost control, document control, and records management.
• Proficiency with Microsoft Office Suite and the ability to learn project management, document control, procurement, and timekeeping systems.
• Strong organizational, communication, problem-solving, auditing, and administrative coordination skills with exceptional attention to detail.

BENEFITS

NOOTER provides a comprehensive benefits package.

• Our 401(k) includes an employer match and annual non-elective contribution.
• We offer medical coverage with an employer contribution toward an HSA, company-paid dental coverage and Short-Term Disability, vision coverage, fitness reimbursement, and the opportunity to build a rewarding career with a successful employee-owned organization.

NOOTER is committed to creating and maintaining an environment in which all employees feel valued, included, safe, and empowered to do their best work. We are proud to be an equal opportunity workplace and all qualified applicants will receive consideration for employment without regard to protected status. Pre-employment drug screen and background check required.