Project Coordinator

TEKsystems; Town of Middleton (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

TEKsystems is seeking a Project Coordinator for a 1st shift contract role in Middleton, WI. This position supports large-scale technology deployment projects for national retailers and eateries, requiring strong organization and proactive problem-solving to keep schedules on track.

The coordinator will manage scheduling of materials, equipment, and field technicians, track milestones, provide status reports, and assist project managers with administrative tasks.

Qualifications

• Experience coordinating multiple projects or deployments.
• Ability to manage schedules with competing priorities.
• Excellent communication and customer service skills.

Responsibilities

• Coordinate multiple technology deployment projects simultaneously.
• Schedule and communicate with technicians, vendors, and project stakeholders.
• Ensure materials, equipment, and resources are available before project start dates.
• Monitor project schedules and milestones.
• Track project progress and provide status reporting.
• Quickly resolve scheduling, staffing, or logistics issues that could impact project timelines.
• Maintain accurate project documentation and reporting.
• Support project managers and leadership teams with administrative and coordination tasks.

Skills

Project coordination

Scheduling

Administrative tasks

Communication skills

Attention to detail

Customer service

Tools

Microsoft Excel

Microsoft Outlook

Job description

Project Coordinator (1st Shift)

Location: Onsite

Hours: Monday - Friday, 8:00 AM - 5:00 PM

Duration: Long-term contract through 12/31/2026 with strong potential for extension and/or permanent hire

We are seeking Project Coordinators to support several large-scale technology deployment projects for nationally recognized retail and restaurant organizations. This is an excellent opportunity for individuals who thrive in a fast-paced environment, enjoy managing multiple priorities, and take ownership of ensuring projects are executed successfully from start to finish.

About The Role

The Project Coordinator serves as the central point of coordination for technology installation projects. This individual is responsible for ensuring that all project components, including materials, equipment, and field technicians, are scheduled and available at the right place and time to support successful project completion.

Projects may include the installation and support of technology solutions such as:

• Point-of-Sale (POS) systems
• Digital displays and televisions
• Kiosks
• Security cameras
• Routers and switches
• Network-connected retail technology devices

This role requires strong organizational skills, attention to detail, and the ability to proactively resolve issues when schedules, equipment, or personnel change.

Key Responsibilities

• Coordinate multiple technology deployment projects simultaneously
• Schedule and communicate with technicians, vendors, and project stakeholders
• Ensure materials, equipment, and resources are available before project start dates
• Monitor project schedules and milestones
• Track project progress and provide status reporting
• Quickly resolve scheduling, staffing, or logistics issues that could impact project timelines
• Maintain accurate project documentation and reporting
• Support project managers and leadership teams with administrative and coordination tasks

Required Qualifications

• Strong project coordination, scheduling, or administrative experience
• Experience working in a fast-paced environment with multiple priorities
• Excellent communication and customer service skills
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office Suite, including Excel and Outlook
• Ability to take ownership of projects and drive tasks to completion

Preferred Qualifications

• Experience supporting retail, restaurant, field services, construction, logistics, or multi-site operations
• Project coordination or project management experience
• IT infrastructure or technology deployment experience is a plus
• Experience coordinating field technicians, vendors, or installation teams is highly preferred

Success Factors

• High level of integrity and accountability
• Team-first mentality
• Professionalism under pressure
• Strong problem-solving ability
• Ability to adapt and prioritize in a rapidly changing environment

Training

• 12 weeks of onsite training required
• Position is 100% onsite

Experience Level

• Entry Level to Junior Project Coordinator
• Recent graduates with relevant internship or coordination experience are encouraged to apply

Ideal backgrounds include project coordination, retail operations, restaurant operations, field services coordination, logistics, customer service leadership, or administrative support. IT experience is a plus but not required.

Job Type & Location

This is a Contract position based out of Middleton, WI.