Project Coordinator

JLL; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

JLL is seeking a Project Coordinator to support its Data Collection and Analytics (DCA) team—a global field organization. You will drive operational excellence by supporting administrative functions, coordinating project execution, and ensuring deadlines are met in a fast-paced, team-oriented environment.

The role requires strong MS Office skills and the ability to work with Box, PeopleSoft, Workfront, Salesforce, and Smartsheet to manage workflows and documentation, while collaborating with

Qualifications

• Minimum of 3 years of administrative experience.
• Advanced proficiency in Microsoft Office products: Excel, Word, Teams, and Outlook.

Responsibilities

• Manage project workflows and documentation in Box, PeopleSoft, Workfront, Salesforce, and Smartsheet.
• Assess staffing needs, scheduling, and travel for field specialists.
• Coordinate site access dates/times with clients and team members.
• Balance workloads to meet deadlines and optimize efficiency.
• Handle clerical duties including calendars and meeting materials.
• Support DCA leadership with ad hoc tasks and initiatives.

Skills

Administrative support

Microsoft Office

Excel

Communication

Education

Bachelor's Degree or commensurate experience

Tools

Box

PeopleSoft

Workfront

Salesforce

Smartsheet

Job description

What this job involves

JLL is seeking a Project Coordinator to support its Data Collection and Analytics (DCA) team—a fully self-performed field organization operating across more than 30 countries. The DCA team performs enterprise asset tagging and data collection, IoT sensor deployment, 3D scanning and reality capture, and asset condition data verification for corporate occupiers, retail and restaurant portfolio owners, facilities organizations, and commercial real estate investors. As Project Coordinator, you will play a critical role in driving operational excellence by supporting administrative functions, coordinating project execution, and ensuring that critical deadlines are met in a fast-paced, team-oriented environment. Your work will directly enable our clients to make informed portfolio decisions based on accurate, verified asset data.

Project Coordinator – JLL

What your day-to-day will look like

• Utilize company applications daily, including Box, PeopleSoft, Workfront, Salesforce, and Smartsheet to manage project workflows and documentation
• Review project requirements and make informed judgments about staffing assignments, scheduling, and booking travel for field specialists
• Coordinate with team members and clients to resolve site access dates and times, ensuring seamless project execution
• Evaluate workloads and balance assignments between team members to optimize efficiency and meet project deadlines
• Perform clerical duties including scheduling appointments, coordinating calendars, and preparing meeting materials and notes
• Complete or manage completion of various tasks as determined by DCA leadership, supporting strategic team initiatives

Required Qualifications

• Minimum of 3 years of workplace experience in an administrative support role
• Advanced proficiency in Microsoft Office products: Excel, Word, Teams, and Outlook

Preferred Qualifications

• Bachelor's Degree or commensurate experience
• Adaptability to maintain effectiveness across varying environments, tasks, and responsibilities; comfortable with continuous and overlapping deadlines
• Customer focus with dedication to meeting expectations and requirements of both external and internal customers
• Ability to cope effectively with change and ambiguity; comfortable making decisions without complete information and handling risk and uncertainty
• Quick learner who is open to change and enjoys the challenge of unfamiliar tasks
• Demonstrated ability to create, update, and maintain project lists and trackers; develop schedules and manage resources effectively
• Strong interpersonal skills with the ability to relate well to all levels within and outside the organization; uses diplomacy and tact
• Exceptional time management skills with the ability to prioritize tasks, manage multiple activities, and consistently meet deadlines
• Clear and concise written and oral communication skills with the ability to initiate conversations and pursue answers effectively
• Self-starter who can independently start and complete projects and make data-driven decisions

At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.