Project Coordinator

Best Logistics Technology; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Best Logistics Technology seeks a Construction Project Coordinator to support the project operations team from inception through closeout. You will manage submittals, RFIs, and specifications on federal projects, coordinating with subcontractors and clients while maintaining compliant documentation.

The role requires a four-year degree in Engineering/Construction or equivalent experience, strong MS Office skills, and familiarity with Procore and Autodesk Build.

Qualifications

• A four-year college degree in Engineering/Construction.
• Equivalent construction industry experience, 5+ years.
• Technical training or certifications in construction management are a plus.
• Direct experience with federal government construction projects is strongly preferred.

Responsibilities

• Subcontractor coordination: distribute plans and specs to subcontractors and manage solicitations.
• Budget assistance: assist PM with preliminary budgets derived from estimates and forecasts.
• Project monitoring: track budgets and provide timely updates.
• Scheduling & implementation: coordinate project activities to align with plans and timelines.
• Procurement: manage buyouts of project portions including materials and services.
• Document management: establish and maintain a streamlined project filing system meeting standards.
• Submittal & RFI coordination: maintain Submittal Log and ensure timely approvals from architects/engineers.
• Contract administration: draft and issue subcontracts and purchase orders.
• Payment processing: verify and process subcontractor and owner pay requisitions.
• Change orders: prepare and track change orders and approvals.
• Equipment & materials: coordinate rentals and material orders with Site Ops Manager.
• Project correspondence: maintain project documentation.
• Closeout documents: assemble final project docs including as-built drawings and warranties.
• Quality assurance: monitor work quality and track subcontractor performance.
• Professional development: continuous learning to enhance effectiveness.

Skills

Submittals & RFIs management

Communication under pressure

Client & subcontractor coordination

Attention to detail

Education

Bachelor's degree in Engineering/Construction

Equivalent construction industry experience, 5+ years

Tools

Microsoft Office

Procore

Autodesk Build

Takeoffs

Job description

We are seeking a qualified candidateto fill the position of Construction Project Coordinator. Theselected candidate will be responsible for providing top-tier support to the project operations team from project inception through final closeout. This role offers broadexposure to every stage of the project lifecycle, paving the way for substantialprofessional growth. The ideal candidate is a self-driven thinker who adapts swiftly tochanging conditions, works well under pressure, and proactively supports the operations team, clients, and subcontractors, especially on federal government projects where thorough knowledge of submittals, RFIs, and specifications is crucial.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Subcontractor Coordination: Oversee the distribution of plans and specifications to subcontractors and manage the solicitation process.
• Budget Assistance: Collaborate with the Project Manager (PM) on preliminaryproject budgets derived from estimates, ensuring accurate financial forecasts.
• Project Monitoring: Help track budgets throughout the project, providing timelyupdates and insights.
• Scheduling & Implementation: Assist the PM in coordinating project activities to ensure alignment with established plans and timelines. Regularly update schedulesin partnership with the Project/Site Operations Manager.
• Procurement: Manage buyouts of assigned project portions when directed by thePM, including materials and services procurement.
• Liaison Duties: Serve as the company’s representative to subcontractors,addressing project-related matters in the PM’s absence.
• Document Management: Establish and maintain a streamlined project filing system,ensuring all documents—particularly submittals and RFIs—meet federal governmentstandards.
• Submittal & RFI Coordination: Maintain an up-to-date Submittal Log and effectivelymanage Requests for Information. Ensure shop drawings, samples, and othersubmittals receive timely approvals from architects/engineers.
• Contract Administration: Draft and issue subcontracts and purchase orders orassist in these processes.
• Payment Processing: Support the verification and timely processing ofsubcontractor and owner pay requisitions.
• Change Orders: Prepare owner and subcontractor change orders, maintain acomprehensive Change Order Log, and track approvals.
• Equipment & Materials: Collaborate with the Site Operations Manager to requestequipment rentals, order materials, and manage documentation.
• Project Correspondence: Generate and maintain project documentation inaccordance with company standards and guidelines.
• Closeout Documents: Develop and assemble all final project documentation,including as-built drawings, operating manuals, shop drawings, and warranties.
• Quality Assurance: Assist the PM in monitoring work quality and record anysubcontractor’s performance concerns.
• Professional Development: Engage in continuous learning to enhance individualand team effectiveness, innovation, and productivity.
• Other Duties: Perform additional tasks or adapt to shifting priorities as needed.

SKILLS, KNOWLEDGE, QUALIFICATIONS, AND EXPERIENCE

Education & Experience:

• A four-year college degree in Engineering/Construction.
• Equivalent construction industry experience, 5+ years will be considered.
• Technical training or certifications in construction management are a plus.
• Direct experience with federal government construction projects is stronglypreferred.

Technical Proficiency:

• Strong computer skills, with advanced knowledge of Microsoft Office.
• Familiarity with construction management software such as Procore and Autodesk Build.
• Experience with takeoffs is preferred.

Submittals & RFIs:

• Demonstrated expertise in preparing, reviewing, and tracking submittals and RFIs for federal government projects.
• Thorough knowledge of federal government specifications, compliancerequirements, and related processes.

Budget & Contracts:

• Ability to assist with preliminary budget development, financial forecasting, and contract administration.
• Familiarity with creating, tracking, and processing change orders.

Communication & Interpersonal Skills:

• Effective communicator with proven ability to work under pressure.
• Skilled at interacting with clients, subcontractors, and government agencies.

Organization & Detail Orientation:

• Keen attention to detail in maintaining logs, managing documents, and ensuring compliance with regulations.
• Ability to establish and maintain robust organizational systems.

Other Requirements:

• Ability to pass a background check.
• Willingness to undergo a drug test.
• Eligibility to access a military facility (or obtain clearance, if required).

This position is ideal for a driven individual who thrives under pressure and can successfully manage multiple tasks, deadlines, and stakeholders—particularly in the context of federal government standards.