Project Coordinator

Bingman Construction Company; St. Louis (MO); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

Career growth

Job summary

Bingman Construction Company is seeking an experienced Project Coordinator in Missouri to lead project information flow and ensure timely communication between clients, vendors, subcontractors, and field teams.

You will support preconstruction, project execution, scheduling, and closeout, while maintaining rigorous document control and compliance. This role emphasizes organization, multitasking, and professional service-mindedness.

Qualifications

• Proven experience in project administration and coordination.
• Strong organizational and time-management skills with attention to detail.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with office software and basic technology systems.
• Professional demeanor with a service-oriented mindset.
• Ability to multi-task.

Responsibilities

• Lead project information flow and coordinate between clients, vendors, subcontractors, and field teams.
• Assist with bid package preparation and track permits and approvals.
• Prepare subcontract agreements and manage drawing revisions; issue updated plans/specifications.
• Distribute current documents to all stakeholders and maintain version control.
• Schedule meetings and distribute meeting minutes; track RFIs and approvals.
• Coordinate communication between owners, architects, subcontractors, and internal project team.
• Track milestones, insurance, bonds, payroll documentation, and safety records.
• Enter commitments into ERP system and support month-end reporting.
• Collect warranties and track punch list completion during closeout.
• Provide administrative support to preconstruction and ensure compliance documentation.

Job description

We’re looking for an experienced and motivated Project Coordinator to lead project information flow and focus on communication, tracking, documentation, and administrative processes. You’ll be the critical link between clients, vendors, subcontractors, and field teams—ensuring timelines stay on track.

What You’ll Do

Preconstruction Support

• Assist with bid package preparation
• Track permits and approvals
• Coordinate subcontractor information
• Collect insurance certificates and licenses
• Set up project files and systems

Project Execution

• Prepare subcontract agreements
• Manage drawing revisions
• Issue updated plans/specifications
• Ensure current documents are distributed
• Schedule meetings and distribute meeting minutes
• Track RFIs (Requests for Information)
• Follow up on outstanding approvals
• Coordinate communication between:
• Owners
• Architects
• Subcontractors
• Internal project team

Schedule Management

• Track milestones
• Notify PMs of upcoming deadlines
• Insurance tracking
• Bond tracking
• Certified payroll collection
• Safety documentation management
• Enter commitments into ERP system
• Support month-end reporting
• Track subcontract commitments
• Help process owner pay applications
• Collect subcontractor pay applications
• Job status reports
• Contract logs
• Cost reports
• Aging reports
• Change order reports

Closeout

• Collect warranties
• Track punch list completion
• Compile closeout documents

Project & Preconstruction Support

• Provide administrative support to the preconstruction team, including document coordination, bid form completion, and subcontractor outreach.
• Assist with gathering and organizing compliance-related documentation as required.

Safety & Compliance Support

• Ensure job sites and offices have required postings and notices in coordination with project and safety teams.

Requirements

• Proven experience in project administration and/or coordination.
• Strong organizational and time-management skills with attention to detail.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with office software and basic technology systems.
• Professional demeanor with a service-oriented mindset.
• Ability to multi-task.

What We Offer

• 401(k) Retirement Plan
• Company paid Health, Dental, Vision Insurance
• Term Life & AD&D Insurance
• Paid Time Off
• 11 Paid Holidays
• A chance to grow your career while building a better community

Equal Employment Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.