Project Coordinator

The Heico Companies; Stoughton (WI); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Disability and Life insurance

Health Savings Account contribution

401(k) retirement savings with company

Employee Assistance Program

Wellness programs

Competitive time off (vacation, sick,,

Tuition reimbursement and LinkedIn学习

Job summary

Talentify seeks a Project Coordinator in Wisconsin to support project execution across jobsite and administrative functions, working closely with the Project Manager and Finance. You will help maintain documentation, financial administration, compliance, communication, and tracking necessary to keep projects organized and moving forward.

This role offers exposure to core project management responsibilities and an opportunity to develop toward future roles in project management or job cost

Qualifications

• Excellent organizational, communication, problem-solving, and time management skills.
• Experience with construction ERP, accounting, or project management software is preferred.
• Familiarity with project documentation like schedules, RFIs, submittals, change orders and project records is a plus.

Responsibilities

• Support the Project Manager in the execution, administration, startup, and closeout of projects.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners to ensure alignment on deliverables and timelines.
• Maintain project documentation, including schedules, RFIs, submittals, change orders, compliance records, and closeout documentation.
• Track and follow up on project deliverables to ensure deadlines are met.
• Assist with reporting, budgeting, schedule management, and issue resolution.
• Support safety, quality, and field reporting requirements while maintaining accurate and organized project records.
• Communicate project status, financial updates, risks, and key issues to the PM and Finance.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.

Skills

Organizational skills

Communication skills

Problem-solving

Time management

Education

Associate degree in Construction Management/Business/Finance

Tools

Microsoft Office

Textura

GCPay

LCP Tracker

Smartsheet

Job description

Project Coordinator

Role Overview

The Project Coordinator supports project execution across jobsite and administrative functions, working closely with the Project Manager and Finance. This role helps maintain the documentation, financial administration, compliance, communication, and tracking necessary to keep projects organized and moving forward. The Project Coordinator provides exposure to core project management responsibilities and an opportunity to develop toward future roles in project management or job cost accounting.

Our Core Values

People First, Always | Send everyone home safely, every day. Respect different perspectives. Build trust. Establish strong relationships.

Remain Humble and Authentic | Be driven by integrity. Follow through on your commitments. Consider the impact of your decisions on others. Take Responsibility.

Stay Hungry | Think big. Embrace the journey. Seek knowledge and feedback. Focus on continuous improvement.

Primary Responsibilities

Project Support & Coordination

• Support the Project Manager in the execution, administration, startup, and closeout of projects.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners to ensure alignment on deliverables and timelines.
• Maintain project documentation, including schedules, RFIs, submittals, change orders, compliance records, and closeout documentation.
• Track and follow up on project deliverables to ensure deadlines are met.
• Assist with reporting, budgeting, schedule management, and issue resolution.
• Support safety, quality, and field reporting requirements while maintaining accurate and organized project records.
• Communicate project status, financial updates, risks, and key issues to the PM and Finance.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.

Financial & Document Control

• Collaborate with finance and accounting to support project financial administration and billing, including job cost tracking, forecasting, budget-to-actual review, Schedule of Values (SOV), monthly billing and invoice processing, and stored materials documentation.
• Coordinate project and subcontractor/vendor compliance and documentation, including tax exemption certificates, COIs, bonding, OCIP/CCIP programs, writing and executing purchase orders, and tracking engineering and detailing.
• Support change management and project recordkeeping, including tracking NOCs/change orders, preparing supporting cost documentation and CO budgets, processing related subcontractor/vendor changes, and maintaining organized project files and records.

Minimum Qualifications

• 1-3 years of experience supporting construction projects, project administration, operations, finance, or related activities.
• Associate degree in Construction Management, Business, Finance, or a related field; or an equivalent combination of education and construction-related experience.
• Excellent organizational, communication, problem-solving, and time management skills, with the ability to manage multiple priorities, coordinate across project teams, and meet deadlines.
• Strong proficiency in Microsoft Office applications (Excel, Word, and Outlook), and experience in using construction ERP, accounting, or project management software; familiarity with Textura, GCPay, LCP Tracker, and Smartsheet is a plus.
• Experience supporting project financial administration, cost tracking, billing, forecasting, change management, or related project controls activities is a plus.
• Familiarity with construction documentation, including project schedules, RFIs, submittals, change orders, and project records preferred.

What We Can Offer You:

• Inclusive Medical, Dental, Vision, Accident, and Illness insurance
• Company paid Disability and Life insurance
• Health Savings Account contribution of up to $1,000 per year
• 401(k) retirement savings program with a company match
• Employee Assistance Program including discounts with major vendors & products
• Mental and physical wellness programs
• Competitive time off package including vacation, sick, and holiday pay
• Career advancement opportunities with a stable well-established organization
• Tuition reimbursement program and access to LinkedIn Learning course

Zalk Josephs is an Equal Opportunity Employer. Qualified candidates will be considered without regard to race, sex, disability, veteran status, sexual orientation or gender identity.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.