Project Coordinator

Keeley-Construction-3; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Keeley Companies in St. Louis, MO, is hiring a Project Coordinator for the Civil Infrastructure Group. The role involves onboarding new team members, processing project paperwork, and maintaining document control.

You will support Project Managers and field teams, coordinate with Operations, Accounting, Procurement, and People Operations, and help track deadlines and approvals. Construction context and 1–3 years experience preferred.

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• 1–3 years administrative or project coordination experience.
• Experience in construction/engineering or project-based environment preferred.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational and communication skills; ability to manage multiple priorities.

Responsibilities

• Coordinate onboarding activities for new project team members and collect required documentation.
• Prepare, process, and maintain project-related paperwork and administrative documentation.
• Assist with creation, processing, and tracking of purchase requisitions and orders.
• Maintain organized project files and document control systems; ensure records are accurate and accessible.
• Generate and distribute routine project reports; provide updates to project leadership.
• Support Project Managers and Superintendents with administrative tasks.
• Coordinate with Operations, Accounting, Procurement, and People Operations to process requests.
• Track outstanding documentation, approvals and action items to meet deadlines.
• Identify opportunities to improve administrative processes and reporting accuracy.
• Assist with event planning, scorecard metrics, and presentation materials.

Skills

Strong organizational skills

Excellent written and verbal iletişim

Education

Associate's degree in Business Administration

Bachelor's degree in Construction Management

Tools

MS Office

CM software

ERP systems

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Project Coordinator for our Civil Infrastructure Group in St. Louis, MO.

Primary Responsibilities

Coordinate onboarding activities for new project team members, including collecting required documentation, completing paperwork, and ensuring compliance with company and project requirements.

Prepare, process, and maintain project-related paperwork, forms, and administrative documentation.

Assist with the creation, processing, and tracking of purchase requisitions, purchase orders, and other project-related requests.

Maintain organized project files and document control systems, ensuring records are accurate, current, and easily accessible.

Generate and distribute routine project reports, tracking key information and providing updates to project leadership as needed.

Support Project Managers and Superintendents with administrative tasks to ensure efficient project operations.

Coordinate with internal departments, including Operations, Accounting, Procurement, and People Operations, to ensure timely processing of project-related requests.

Track outstanding documentation, approvals, and action items to ensure deadlines are met.

• Support group initiatives, including event planning/coordination, maintaining and updating scorecard metrics, developing presentation materials, etc.

Assist with maintaining project records, including contracts, invoices, correspondence, and other supporting documentation.

Identify opportunities to improve administrative processes, reporting accuracy, and overall project efficiency.

Minimum Qualifications

High school diploma or equivalent required; associate's or bachelor's degree in Business Administration, Construction Management, or a related field preferred.

1–3 years of administrative, project coordination, or related experience preferred.

Previous experience in construction, engineering, or a project-based environment preferred.

Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent attention to detail and commitment to maintaining accurate documentation.

Strong written and verbal communication skills.

Ability to collaborate effectively with project teams and cross-functional departments.

Experience with construction management software or ERP systems preferred.

Ability to work independently, take initiative, and maintain confidentiality when handling sensitive information.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

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