Project Coordinator

Keeley Construction; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Keeley Construction is seeking a Project Coordinator for its Civil Infrastructure Group in St. Louis, MO.

This role supports onboarding, document control, and administrative functions across multiple departments to keep projects on schedule. Ideal candidates will have 1–3 years of project coordination or admin experience in construction, strong Microsoft Office skills, and a detail-oriented, collaborative mindset.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred in Business Administration, Construction Management, or related field.
• 1–3 years of administrative, project coordination, or related experience preferred.
• Experience in construction, engineering, or a project-based environment preferred.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Strong written and verbal communication and organizational skills.

Responsibilities

• Coordinate onboarding activities for new project team members, including collecting required documentation, completing paperwork, and ensuring compliance with company and project requirements.
• Prepare, process, and maintain project-related paperwork, forms, and administrative documentation.
• Assist with creation, processing, and tracking of purchase requisitions, purchase orders, and other project-related requests.
• Maintain organized project files and document control systems; ensure records are accurate and accessible.
• Generate and distribute routine project reports; track key information and provide updates to project leadership.
• Support Project Managers and Superintendents with administrative tasks to ensure efficient project operations.
• Coordinate with internal departments (Operations, Accounting, Procurement, People Ops) for timely processing of requests.
• Track outstanding documentation, approvals, and action items to meet deadlines.
• Support group initiatives, including event planning, updating scorecard metrics, and developing presentation materials.
• Assist with maintaining contracts, invoices, correspondence, and other supporting documentation.
• Identify opportunities to improve administrative processes, reporting accuracy, and project efficiency.

Skills

MS Office

Organizational skills

Communication skills

Collaboration

Attention to detail

Independent work

Education

Business Administration / Construction Management degree

Tools

Construction management software

ERP systems

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Project Coordinator for our Civil Infrastructure Group in St. Louis, MO.

Primary Responsibilities

Coordinate onboarding activities for new project team members, including collecting required documentation, completing paperwork, and ensuring compliance with company and project requirements.

Prepare, process, and maintain project-related paperwork, forms, and administrative documentation.

Assist with the creation, processing, and tracking of purchase requisitions, purchase orders, and other project-related requests.

Maintain organized project files and document control systems, ensuring records are accurate, current, and easily accessible.

Generate and distribute routine project reports, tracking key information and providing updates to project leadership as needed.

Support Project Managers and Superintendents with administrative tasks to ensure efficient project operations.

Coordinate with internal departments, including Operations, Accounting, Procurement, and People Operations, to ensure timely processing of project-related requests.

Track outstanding documentation, approvals, and action items to ensure deadlines are met.

• Support group initiatives, including event planning/coordination, maintaining and updating scorecard metrics, developing presentation materials, etc.

Assist with maintaining project records, including contracts, invoices, correspondence, and other supporting documentation.

Identify opportunities to improve administrative processes, reporting accuracy, and overall project efficiency.

Minimum Qualifications

High school diploma or equivalent required; associate's or bachelor's degree in Business Administration, Construction Management, or a related field preferred.

1–3 years of administrative, project coordination, or related experience preferred.

Previous experience in construction, engineering, or a project-based environment preferred.

Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent attention to detail and commitment to maintaining accurate documentation.

Strong written and verbal communication skills.

Ability to collaborate effectively with project teams and cross-functional departments.

Experience with construction management software or ERP systems preferred.

Ability to work independently, take initiative, and maintain confidentiality when handling sensitive information.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

#LI-AG1 #LI-Onsite

All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.