Project Coordinator

UG2 LLC; San Jose (CA); On-site; USD 45,000 - 48,000; Full time

Job summary

UG2 LLC is seeking a Project Coordinator to support tenant-related administrative operations in San Jose, CA. You will handle rent collection, service request triage, lease reporting, and coordination of events, while staying organized and responsive.

Responsibilities include acting as the main tenant contact, maintaining logs, generating monthly lease/compliance reports, onboarding vendors, and coordinating special events with internal teams and vendors.

Qualifications

• Minimum of one year of customer service or tenant services experience.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines under pressure.
• Excellent organizational skills and attention to detail.
• Professional demeanor with a strong sense of accountability and initiative.

Responsibilities

• Serve as the primary point of contact for tenants regarding administrative matters.
• Coordinate and manage rent collection processes, ensuring accurate records and timely payments.
• Triage tenant service requests, prioritize issues based on urgency, and dispatch appropriate personnel or vendors.
• Maintain service request logs and assist in tracking resolution timelines.
• Assist in generating monthly reporting for lease compliance, rent payments, and tenant service metrics.

Skills

Customer service

Communication

Organizational skills

Prioritization

Detail oriented

Tools

Microsoft Office

Excel

Job description

TheProject Coordinatoris responsible for supporting tenant-related administrative operations to ensure smooth day-to-day functionality. This role focuses on rent collection, tenant service request triage, lease and compliance reporting, and assistance with coordinating special events. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities efficiently and professionally.

Key Responsibilities:

• Serve as the primary point of contact for tenants regarding administrative matters.
• Coordinate and manage rent collection processes, ensuring accurate records and timely payments.
• Triage tenant service requests, prioritize issues based on urgency, and dispatch appropriate personnel or vendors.
• Maintain service request logs and assist in tracking resolution timelines.

Reporting & Documentation:

• Assist in generating monthly reporting for lease compliance, rent payments, and tenant service metrics.
• Prepare and maintain accurate documentation, memos, and internal communications related to tenant activities and lease terms.
• Support in compiling reports for internal stakeholders and property management teams.

Vendor and Lease Administration:

• Assist with onboarding new vendors related to tenant services and building operations.
• Help monitor and document vendor performance and ensure adherence to service-level agreements.

Event Coordination:

• Assist with the coordination and logistics of special tenant events, including setup, communication, and scheduling.
• Liaise with vendors, internal teams, and tenants to ensure successful event execution.

General Administrative Support:

• Provide day-to-day administrative support to the property or asset management team.
• Support internal operations such as billing coordination, invoice tracking, and compliance documentation.
• Perform other administrative duties as needed.

Qualifications:

• Minimum of one (1) year of customer service or tenant services experience.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines under pressure.
• Excellent organizational skills and attention to detail.
• Professional demeanor with a strong sense of accountability and initiative.

Shift

1st

FT/PT

Full-time

Compensation

33.00 - 35.00

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