Project Coordinator

Rogers-O'Brien Construction; San Antonio (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Rogers-O'Brien Construction is seeking a highly organized Project Coordinator to support field teams and project accounting operations at the Wilmer, Texas jobsite. This onsite role focuses on administrative, compliance, and financial coordination to keep projects on track.

You will bridge documentation, scheduling, and vendor management to ensure accurate progress and payments, collaborating with subs and internal teams in a fast-paced environment.

Qualifications

• Strong communication with field teams and subcontractors.
• Experience in construction administration or accounting support.
• Bilingual Spanish preferred to facilitate communication with diverse teams and stakeholders.
• Knowledge of construction billing practices, lien waivers, and compliance documentation.

Responsibilities

• Enter time records for project team members and field crew.
• Maintain and update jobsite directories in Procore.
• Manage jobsite office supply inventory and trailer setup.
• Assist in scheduling and managing jobsite calendars.
• Prepare and distribute meeting minutes and project documentation.
• Route commitments and change orders through Procore/DocuSign for signatures.
• Guide subcontractors through qualification process for compliance.
• Review vendor invoices for accuracy and resolve discrepancies.

Skills

Communication

Construction administration experience

Teamwork

Independent work

Bilingual Spanish

CCIP/LEED knowledge (nice-to-have)

Tools

Procore

Concur

DocuSign

ERP systems

Job description

About Job

Rogers-O'Brien Construction is seeking a highly organized and detail-oriented Project Coordinator to join our team. In this role, you will support our field teams and project accounting operations, playing a critical part in ensuring that our construction projects run smoothly. You will bridge administrative, compliance, and financial functions, making a significant impact on the success of our projects. This role is based onsite and requires regular presence at the jobsite in Wilmer, Texas. If you are someone who thrives in a fast-paced environment and enjoys the challenge of keeping projects on track behind the scenes, this position could be an excellent fit for you.

Skills & Qualification

• Proficiency with Procore, Concur, DocuSign, and ERP systems to efficiently manage project documentation and compliance
• Strong communication skills for effective collaboration with field teams and subcontractors
• Experience in construction administration or accounting support ensuring timely and accurate project progress
• Bilingual (Spanish-speaking) preferred to facilitate communication with diverse teams and stakeholders
• Knowledge of construction billing practices, lien waivers, and compliance documentation for accurate financial operations
• Strong attention to detail and organizational skills to ensure no aspect of the project is overlooked
• Ability to work independently and collaboratively in a team environment to achieve project goals
• Familiarity with CCIP and LEED documentation processes is a plus

Responsibilities

• Enter time records for project team members and field crew to ensure accurate payroll processing
• Maintain and update jobsite directories in Procore for streamlined communication and project management
• Manage jobsite office supply inventory and trailer setup to ensure field operations run smoothly
• Assist in scheduling and managing jobsite calendars and meeting spaces for efficient project coordination
• Prepare and distribute meeting minutes and project documentation to keep all stakeholders informed
• Route commitments and change orders through Procore/DocuSign for signatures to ensure contract compliance
• Guide subcontractors through the qualification process to maintain high standards of compliance
• Review vendor invoices for accuracy and resolve discrepancies to ensure proper financial management