Project Coordinator

Neara; Town of Texas (WI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Neara is looking for a Project Coordinator to support field teams and manage project accounting operations on-site in the Town of Texas, Wisconsin. The ideal candidate will demonstrate strong multitasking abilities and excellent communication skills while being familiar with tools such as Procore and DocuSign. This position is integral to the seamless execution of construction projects requiring an administrative and detail-oriented approach.

Applicants should have at least 2 years of experience in construction administration, with a preference for bilingual (Spanish-speaking) candidates to enhance team communication.

Qualifications

• 2+ years of experience in construction administration or accounting support.
• Strong multitasking abilities in a fast-paced environment.
• Attention to detail in project documentation and processes.

Responsibilities

• Enter time records for project team members and field crew.
• Maintain and update jobsite directories in Procore.
• Manage jobsite office supply inventory and trailer setup.
• Assist in scheduling and managing jobsite calendars.
• Prepare and distribute meeting minutes and project documentation.
• Route commitments and change orders through Procore/DocuSign.
• Ensure executed commitments are submitted to ERP.
• Review vendor invoices for accuracy and process for payment.
• Support owner billing processes including data entry.
• Assist with project closeout and final turnover packages.

Skills

Proficiency with Procore, Concur, DocuSign, and ERP systems

Strong attention to detail

Excellent communication abilities

Knowledge of construction billing practices

2+ years of experience in construction administration

Bilingual (Spanish-speaking) preferred

Ability to work independently and collaboratively

Familiarity with CCIP and LEED documentation

Job description

About Job

The Project Coordinator at Rogers-O'Brien Construction plays a crucial role in supporting field teams and managing project accounting operations. As a key figure in the seamless execution of construction projects, this position ensures that administrative, compliance, and financial functions are harmoniously aligned. The coordinator will be responsible for maintaining clear communication channels and efficient processes, contributing to the smooth progress of projects on-site in Turkey, Texas.

This role is ideal for individuals who are detail-oriented and excel in fast-paced environments. The successful candidate will demonstrate strong multitasking abilities, excellent communication skills, and experience with tools such as Procore, DocuSign, and ERP systems. The position requires regular presence at the jobsite, making it essential for the coordinator to be comfortable with commuting as needed.

Skills & Qualification

• Proficiency with Procore, Concur, DocuSign, and ERP systems to facilitate project and accounting operations

• Strong attention to detail and organizational skills to ensure precision in project documentation and processes

• Excellent communication abilities to support interaction with diverse teams and stakeholders

• Knowledge of construction billing practices, lien waivers, and compliance documentation to maintain financial integrity

• 2+ years of experience in construction administration or accounting support to provide reliable project coordination

• Bilingual (Spanish-speaking) preferred to enhance communication with diverse teams

• Ability to work independently and collaboratively in a team environment to achieve project goals

• Familiarity with CCIP and LEED documentation processes is a plus for compliance and sustainability initiatives

Responsibilities

• Enter time records for project team members and field crew to ensure accurate payroll and project tracking

• Maintain and update jobsite directories in Procore to keep project information current and accessible

• Manage jobsite office supply inventory and trailer setup to support operational efficiency

• Assist in scheduling and managing jobsite calendars and meeting spaces to facilitate effective planning and coordination

• Prepare and distribute meeting minutes and project documentation for record-keeping and transparency

• Route commitments and change orders through Procore/DocuSign for signatures to streamline contract management

• Ensure executed commitments are submitted to ERP for financial processing and compliance

• Review vendor invoices for accuracy, resolve discrepancies, and process for payment to maintain financial accuracy

• Support owner billing processes including data entry, documentation collection, and lien waiver preparation to ensure timely billing and payment

• Assist with project closeout, documentation collection, and final turnover packages to ensure a smooth project completion