Project Coordinator

NewEdge Capital Group LLC; Pittsburgh (Allegheny County); Hybrid; USD 54,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Life insurance

PTO (paid time off)

401(k) match

Job summary

NewEdge Capital Group is seeking a Project Coordinator to support the PMO with process administration, reporting, and template maintenance. The role includes assisting with scheduling, meeting minutes, and preparing materials for presentations and audits.

You will help maintain PMO artifacts, collaborate with team members, and ensure adherence to standardized methodologies and governance across projects. Hybrid work arrangement in Pittsburgh, with visa eligibility noted.

Qualifications

• 2+ years as project administrator/ coordinator or equivalent
• Associate's degree required, bachelor's preferred
• Strong knowledge of Jira, SharePoint, MS Project and Power BI
• Excellent MS Office skills (Excel, Word, PowerPoint, Outlook)
• Strong verbal and written communication and interpersonal skills
• Ability to multi-task, prioritize, and maintain accuracy and detail
• Experience supporting PMO or project teams is preferred

Responsibilities

• Administer and maintain PMO systems and tooling
• Assist with scheduling and meeting minutes
• Prepare reports and materials for presentations and meetings
• Develop and maintain PMO templates and reporting templates
• Collate reports for steering committees and leadership
• Coordinate capital expense reports to Finance
• Ensure adherence to approved processes and PMO policies
• Maintain project artifacts and documentation for compliance/audit

Skills

Project coordination

Time management

Communication

Attention to detail

Independent work

Education

Associate's degree

Bachelor's degree preferred

Tools

Jira

SharePoint

Microsoft Teams

Azure DevOps

Confluence

MS Project

Power BI

Monday.com

Job description

The Project Coordinator will provide project and administration support for the Project Management Office. Primary responsibilities include the administration and maintenance of processes and procedures essential for the effective and efficient operations of the Project Management Office (PMO). This role creates and maintains reports and supports critical processes and information needs that drive continuous improvement, customer transparency, and compliance. The Project Coordinator will also provide support for one or more project teams, project artifacts, systems, and processes supporting the Project Life Cycle Methodology, Portfolio Governance, Time Tracking system, and metric reporting.

Location: Hybrid to our Pittsburgh, PA office

Visa Sponsorship: We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.

Responsibilities

• Administer and maintain systems utilized by the PMO, such as;
  • Time Tracking system
  • Project Management (Life Cycle etc) system
  • SharePoint sites, files and user access (accounts)
  • Task Management tools (like JIRA, Azure DevOps, Monday.com, Power BI, etc)
• Assist with scheduling (larger) meetings and help gather meeting minutes.
• Assist with developing and delivering material the PMO administers and that is used for presentations, reports, and meetings (e.g. metric reporting, time tracking, audit requests)
• Collaborate with other PMO members to create and maintain templates owned by PMO.
• Create, maintain, and analyze regularly scheduled reporting materials.
• Collating reports for steering committees, project groups, and leadership.
• Coordinate and prepare project capital expense reports to submit to Finance.
• Ensure adherence and consistent use of approved methods, processes, procedures, and tools.
• Assist with maintaining project artifacts according to the Project Life Cycle.
• Maintain project files and repositories for compliance/audit reference.
• Provide knowledgeable support for PMO’s policies and procedures.
• Support PMO continuous improvement tasks and activities as assigned.
• Prepare and maintain project plans, track project progress and prepare reports for clients and project stakeholders.
• Review project requirements, identify interdependencies with internal or external departments, delegate responsibilities and ensure that work is completed.

Skills & Qualifications

• 2+ years serving as project administrator/coordinator, business analyst, or providing administrative support
• Associate's degree required (Bachelor's preferred), or equivalent combination of education and experience
• Knowledge of and experience with Jira, SharePoint, Microsoft Teams, Azure DevOps, Confluence, MS Project, Power BI, Monday.com.
• High-level of knowledge and skills with Microsoft Office products, including Excel, Word, PowerPoint, and Outlook.
• Strong verbal and written communication, and interpersonal skills.
• Ability to multi-task, prioritize, and work efficiently while preserving accuracy and attention to detail.
• Strong organizational skills
• Energetic self-starter, with the ability to work independently.
• Prior experience supporting project teams or PMO functions preferred

About the Organization

Who We Are:

NewEdge Capital Group provides best-in-class technology-enabled solutions and support services to financial advisors and their clients. Comprised of NewEdge Wealth, NewEdge Advisors, and NewEdge Securities, they have over $100 billion in client assets and support over 450+ financial advisors servicing several thousand households, family offices and institutions comprising more than 75,000 client accounts.

What We Offer:

Compensation will be comprised of a base salary and an opportunity to qualify for bonus(es) or commissions. NewEdge Capital Group's benefit package includes health, dental, vision, short-term disability, long-term disability, life insurance, PTO and 401(k) match (after applicable waiting periods).

Applications will be accepted on an ongoing basis.

EOE Statement NewEdge Capital Group, along with its subsidiaries, is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status or any other status protected by applicable law.

This position is currently accepting applications.