Project Coordinator

Vertiv; Pelzer (SC); On-site; USD 50,000 - 70,000; Full time

Job summary

Vertiv is seeking a Project Coordinator located in Pelzer, South Carolina. The successful candidate will manage project documentation and support the Project Manager in various project tasks. The role involves excellent coordination and organizational skills to ensure the project lifecycle is efficiently maintained.

The ideal candidate should have strong communication abilities and a keen sense for managing diverse tasks. Familiarity with project management tools and proficiency in Microsoft Office applications are essential for success. Occasional travel may be required for site visits.

Qualifications

• Ability to manage and administer project documents.
• Experience coordinating information from various teams.
• Strong communication skills with executives and clients.
• Demonstrates professionalism and good customer relation skills.

Responsibilities

• Support the Project Manager with progress reports.
• Document minutes and administer project management platforms.
• Assist in tracking project changes and deliverables.
• Report variances in project information to the Project Manager.

Skills

Planning and organizing

Relationship building

Diplomacy and tact

Professionalism

Customer relation skills

Flexibility to meet deadlines

Literacy skills

Education

Administration qualification or relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Job description

Job Description

The Project Coordinator will coordinate, manage and administer relevant project documentation and tasks relating to the Project, supporting the Project Manager to implement and follow a standard set of procedures and processes, defined by the Vertiv Data Centre Deployment Project Management System and the template library available online. The role acts as the right hand of the Project Manager supporting diverse tasks during the project’s lifecycle, including coordinating and communicating key information for reports and updates.

Responsibilities

• Support the Project Manager in chasing information from managers and other contractors required for progress reports.
• Maintain confidentiality on commercial information, cost status, and reports issued to senior managers or PMO.
• Document minutes, administer project management platform, and maintain task logs.

Interactions

• The site team, all site implementation managers, visiting clients and third parties, and Vertiv executives.
• Project team.
• Operations.
• Supply chain management.

Position Eligibility Requirements

• Valid driver’s license required.
• Eligible to obtain a passport.
• Office and site based (may require occasional limited domestic or international travel).

Minimum Qualifications

• Demonstrates ability to plan, set priorities and organize and coordinate work with others.
• Builds good relationships and respect with managers and executives.
• Is persuasive, assertive, demonstrates diplomacy and tact.
• Demonstrates professionalism including cooperation, courtesy, assertiveness, and non-defensiveness, accepting constructive criticism, and maintaining confidence.
• Demonstrates good customer relation skills by providing prompt personalized service.
• Effectively handles stressful situations (resolving conflicts and meeting deadlines).
• Ability to prioritize and be flexible to meet deadlines for reporting.
• Approach that simplifies procedures.
• Good literacy skills.

Basic Qualifications

• An administration qualification would be an advantage; however, ability to demonstrate previous experience in a similar position will be the minimum requirement.
• Intermediate knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.

Accountabilities

• Support the Project Manager as required on ad‑hoc requests/issues requiring management.
• Coordinate project meetings by booking rooms and liaising with attendees to ensure presence and advise of meeting clashes to enable resolution.
• Record site meetings and ensure the actions are allocated, communicated and reviewed progressively.
• Establish and manage a coordinated process for recording site progress via web‑cams/photographs ensuring the images can be utilized for future Vertiv marketing.
• Establish effective communication routes with the project team, Vertiv executives and customer representatives to identify information that is at variance to our plan, and report such information to the Project Manager for resolution/escalation.
• Co‑ordination of training of document management system (Aconex) and guiding new employees into Vertiv RDDC procedures available in online library.
• Ensure that project records and project’s commercial documents are uploaded to the project intranet to maintain good practice and highlight areas where records are not up to standard.
• Maintain and communicate a regular holiday tracker for the project team, key client representatives and Vertiv executives to support effective planning and coordination of resources.
• Assist in tracking of work packages as well as tracking of changes and contra charges.
• Support the Project Manager to set up and follow up the deliverables package.
• Production/administration of reports to agreed milestones.
• Management and archiving of key documents.
• Co‑ordination of information requirements.

Working Conditions

• Site based.
• Mainly regular working hours; some variations may occur (after hours, weekends, holidays).
• On‑call availability.
• The above statements describe the general nature and level of work. They are not an exhaustive list of all responsibilities, duties and skills required for persons in this classification.

Travel Requirements

• 30‑50% (project dependent).

Equal Opportunity and Work Authorization

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

Work Authorization: No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas that require sponsorship are not eligible for hire.