Project Coordinator

Pape-Dawson, Florida; Orlando (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Pape-Dawson Engineers is seeking a Project Coordinator in Orlando to provide comprehensive support across multiple project teams and senior leaders. You will coordinate schedules, manage documents, and help ensure on-time, on-budget project delivery with an emphasis on accuracy and process discipline.

Responsibilities include maintaining plans, producing client documents and reports, supporting project websites, dashboards, and collaboration tools.

Qualifications

• Bachelor’s degree in business or a related field preferred.
• A minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.
• Experience handling highly sensitive and confidential information.
• Exceptional communication skills, both oral and written.
• Strong interpersonal skills with the ability to collaborate with employees at all levels.
• Advanced proficiency in MS Office Suite, particularly Excel and Teams.
• Ability to meet deadlines and adapt to changing priorities with professionalism.
• High level of accuracy and attention to detail.

Responsibilities

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• Create, modify, and produce documents using MS Office Suite (Excel and Word).
• Assist Project Managers and senior leaders with documentation for timely delivery.
• Develop and implement project controls, including dashboards and status metrics.
• Support project websites, information resources, and process automation tools.
• Handle confidential information/documents.
• Coordinate calendars, meetings, and travel arrangements; prepare meeting materials.

Skills

5+ years of experience in projectcoord

Exceptional communication

Interpersonal skills

Time management

Detail oriented

Independence

Education

Bachelor's degree in business or related field

Tools

MS Office Suite

MS Excel

MS Word

SharePoint

Power BI

Power Apps

ESRI

Job description

Overview

The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.

Responsibilities

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.
• Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.
• Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.
• Support the implementation and management of project websites, information resources, and process automation tools.
• Process and distribute confidential and sensitive information/documents.
• File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.
• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.
• Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.

Qualifications

• Bachelor’s degree in business or a related field of study preferred.
• A minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.
• Previous experience handling highly sensitive and confidential information in an administrative capacity.
• Exceptional communication skills, both oral and written.
• Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.
• Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.
• Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.
• Strong organizational and time management skills with a customer-service orientation.
• High level of accuracy and attention to detail in work products.
• Ability to work independently with a high level of initiative.

Working Hours

Ability to work Monday - Friday, 8am - 5pm with overtime as needed.

EEO Statement

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About Pape-Dawson

Pape-Dawson is a leading civil engineering and professional services firm, with a history of delivering award-winning infrastructure and development projects with national impact. Our diverse team of experts is passionate about solving complex problems and making a difference in our communities. We offer career opportunities in a company culture that values personal growth and professional excellence. With world-class benefits and a commitment to your overall wellbeing, Pape-Dawson is a place where you can thrive both personally and professionally.